08/01/2017

[0:00:02] welcome everyone i'm now calling this meeting door please stand with us uh we'll be led in prayer by arnold gallagher please remain standing for the pledge of allegiance that will be led by alderman payne heavenly father lord we thank you for the day that you've given us we thank you for the ability to meet here today lord i pray that you would be with our children as they go back to the schools lord i pray that you are to keep them safe lord watch over them lord watch over the teachers lord i pray for a good school year for everyone in your name we pray amen i pledge allegiance to the flag of the united for which it states one nation under god indivisible with liberty and justice for all first on the agenda this evening is approval minutes for the july 18 2017 majors mr mayor move we approve the minutes of the regular meeting of july 18 2017 with any additions deletions or corrections second we have a motion by arm and pain second alderman wheeler is there any discussion hearing none roll call yes voter kelly yes yes alderman payne yes yes yes okay that motion carries next on our agenda is approval of the comcast franchise ordinance city attorney mr nick manley this is the ordinance that was presented or the franchise agreement that takes the form of an ordinance that was presented at the last board meeting it's been on the park's office for two weeks i don't think anybody has come to review the franchise renewal uh tonight which is authorized the mayor to sign the resolution approving the ordinance along with the ordinance itself and the ordinance will be advertised in the paper uh noting that it has been passed for the renewal of the comcast

[0:02:04] franchise which is already in the city as agreement so that the payments continue to cover the city for the franchise agreement not happy to answer any questions you may have mississippi granting a non-exclusive franchising right to use an occupy public rights away to comcast as presented on the state second we have a motion baller in brooks second ballerman payne is there any discussion hearing none roll call ottoman yes kelly yes ottoman hill yes yes okay that motion carries next on our agenda is a resolution for the final tax exemption for future electronics distribution lp this is the final resolution for the tax exemption for future electronic this was previously approved the application was approved at the meeting meeting in june since that time the department of revenue has reviewed it as well and authorize the exemption so tonight is presented for final approval to the board for the mississippi department revenues records and for the tax rolls so move second we have a motion by alderman flores second alderman payne is there any discussion hearing none of the roll call yes kelly yes yes yes yes okay that motion carries next on our agenda is authorization to seek bids for the tennis pro shop and urban art task order to design to do design this is part of the project we discussed on july 6 part of our capital improvement plan

[0:04:07] we do need to get a head start on this due to the amount of time involved in getting it designed and the bidding process that's why it's on the agenda tonight mr mayor move that we approve task order number 12 as presented on the state in a second we have a motion baltimore brook second ballroom and gallagher is there any discussion the task order says pro shop renovation is this for the volleyball courts no this is the uh the amendment of the existing metal building that's at the tennis shop okay i'm sorry this was the one we brought excuse me we brought the design when we did the july 6th meeting i'm sorry what do we need to authorization to see the bids and enter the password authorization to seek this task okay that motion was amended and made originally baltimore brooks there was a second army gallagher is there any other discussion hearing none roll call alderman yes otterman kelly yes yes gallagher yes yes yes okay that motion carries next on our agenda is authorization to seek bids for the indoor volleyball court again this was presented on july 6 part of the capital improvement plan uh this is for the arena we're expecting about 120 000 to add flooring to the arena which will provide eight uh volleyball courts so i think our instructor wes brown was waiting to get samples but we um this is basically just to give authorization to go seek bids second we've got a motion by alderman gallagher second alderman hale is there any discussion is this so we can have a better understanding how much this is going to cost when we go into the bond issue right we um we did the initial estimates uh on the what i call the working copy of the capital improvement plan and we estimate that it just based on information

[0:06:10] you know from some of the flooring contractors and some other people that are volleyball experts that to do eight courts would cost about 120 000 so yes this will be uh to seek the bids so we can know exactly what it would cost are there any are there any questions about i know the day that we had the july 6 meeting you know we went through all the you know items on there so tonight if there's any other discussion or comments about the vip you know using the arena for volleyball i'd like to keep the floor open for that as well i'm still just a little concerned about i'm off with volleyball but i'm a little concerned that how much will limit the use of the building by installing volleyball flooring uh in the arena that's that's the only concern i have i'm like i said i'm not against the volleyball i think it's great it's just diversifies just you know more youth sports in the city uh but i know you know it i guess seeing how much we we get from rentals like the flea market once a month and stuff like that i guess is a concern that's a good uh good concern and i'll expand on that just a little bit i mean we know that we are receiving rental revenue for the arena for trade shows and such uh we do believe that we can you know coordinate that where some of those will still be able to exist obviously we don't want to take the floor up and down you know every time it's used but there may be a way to coordinate some of the events seasonally where the floor is not having to be you know taken up but down multiple times the other thing regarding your concern there is revenue involved with volleyball so we expect we're putting the course down not just i mean to have a city league also but also to uh to have tournaments like we do in other areas to you know to bring people to that area that's been one of the main complaints that i heard in the election campaign in 17 is we don't have park facilities on the west side of the city so for the last actually two years wes and i have been looking at and talking about things that we could bring to the arena that would be practical you know and

[0:08:13] would bring life back you know to the west side of the city so if you're having volleyball tournaments uh you're bringing a lot of new customers back to the area so we feel like that there will be revenue involved with the volleyball tournaments as well and i don't mind saying i've said this for the last four years i think the arena uh it's a tremendous facility and it's highly underused to me what were you that's not what was built you know it was built to be a rodeo arena and then there were some mistakes along the way it wasn't uh built exactly the way it should it needed to have been built to be uh to host the rodeo event so since then it's just you know it's just kind of been there you know just there for trade shows and whatever but i'd love to see it used for what it was designed to be used for as a park facility so that's kind of where the you know how the conversation all started but we can certainly get you and the rest of the board you know as we move on with this we can get other estimations on projected revenue from tournaments a schedule that kind of thing it is new city's never had a official volleyball program before so we're relying on some of the people that have done this before to provide us with estimations on how many people we can expect coming to the city for the turns and such i'll be happy to update everyone on that as well how many courts were there we have room for more but we there are some issues it's debatable you can get floors that are can be dual purpose they can be used for basketball or volleyball and other purposes obviously those are larger so we felt like we still want to leave some room you know for for trade shows and things like that so there may be some events that we can still have there uh that do not require the floor to be taken up and that way if we only do eight we're leaving room you know around the perimeter where you can have those tight you know uh accessories so um it's big enough for 12 i think we chose to go with eight just uh not you know for that reason and also to you know get a good sample of it you know get in and see how it works for the city

[0:10:15] we can always come back and order more if we want any other discussion about the volleyball court bids hearing none roll call yes okay that motion carries next on the agenda's resolution for surplus of weapon for captain steve stewart who recently retired mr meredith without the resolution of the mayor board of baltimore in the city of southaven presenting captain steve stewart his service weapon in recognition of his retirement second got a motion ballroom and brooke second alderman wheeler is there any discussion hearing none roll call alderman yes kelly yes yes yes yes yes can that motion carries next on the engine's resolution for surplus of a parks vehicle mr maramu we got the resolution of the mayor board of baldwin declaring surplus property in the parks department and [Music] getting rid of according to st hall second we have a motion by alderman payne second by honor and kelly is there any discussion hearing none roll call yes yes yes yes yes okay that motion carries next is resolution for sanitation assessments this is just the resolution authorizing the those individuals who have not paid the sanitation fee to be assessed as onto the property tax

[0:12:18] or property vehicle tax to this accounting pursuant we adopt a resolution for assessing unpaid sanitation fees second we have a motion baller in pain second arm and gallagher is there any discussion hearing none roll call yes yes yes yes yes and that motion carries next on our agenda's resolution to claim private property mr mayor whether without the resolution granting authority to clean private property as presented on the state second motion monument brooks second by alderman payne is there any discussion among the board hearing none is there any one in the audience who would like to speak regarding their properties hearing and seeing none roll call brooks yes kelly yes alderman hale yes yes yes yes yes okay that motion carries next on our agenda is our planning agenda is whitney cook yes sir we just have one item on the agenda and it is a subdivision request for sections d e 1 e 2 f d and k of the cherry tree development this pud was appeared back in 2000 and was designed with cluster pods each one of these sections falls into that it's a total of 87.96 acres 171 lots um each one of these sections has a minimum square footage and a minimum heated square footage for the homes they have complied with both we did have some questions on some detention areas and there was an extra long cove washington woods we asked them to go to the fire department to add some

[0:14:20] additional hydrants there for emergency access they did comply with that it was voted three to two at the planning commission for approval whitney what what why were the two the minimum square footages that were set uh in the pud techs back in 2000 they wanted to increase and the other three that were in the discussion planning commission explain that the puds set the square footages and basically what it is you got two sections with a 1700 square foot minimum they're going to build out around 19 which is their average you've got one section with 1900 and you've got two sections with 2100 uh with a whole line up against dickens place that has a 2300 square percent of them and they wanted to see those increased but it was voted down because the pud text make the motion to approve item one on the planning agenda second we have motion bottom with flores second of all pain just to make sure everyone understands so you're saying that the the pud had 1900 and there was a request to change it to 2100 because the nearby subdivision has a 2 300 square foot minimum and that was declined by the planning no each one of these sections there's five sections they all have different minimum heated square footages on them 1700 1900 21 and 23. um they would like the two that opposed it wanted to see all of those increased in bed like i said it was voted three to two to keep the existing one simply because the text that was approved in 2000 mandated those set those set forth those are the minimums i can tell you just from experience they don't usually build up the minimums especially where this facility is um you're looking around 200 usually more than the minimum so you're looking at 19s up to 25s but the minimums were set forth in the pud text and the three that voted for it felt like they couldn't override the

[0:16:21] zoning of it what was the thought two thousand wow yeah it's it's an old one i'd say don't we we're the ones that have to prove that you know overwrap the butt anyway right yeah it would be a request it would have to be a request to amend the pud to either increase decrease alter the densities all that's done in amendments but there are there are smaller houses in the cherry tree subdivision the minimums in there are 1700 and that's what two of these sections are meeting those requirements so your the planning commission is suggesting the equipment the way it was done like the other homes that are in there correct it was voted to approve it as submitted with the minimum requirements in the public text rather than raise it correct use of average was 19. well the average that we're seeing right now is a build out about 200 square feet over the minimums so yes you've got a 1700 is your smallest one should build out around 1900 as your as your average for the smaller homes the ones that back up to dickens place have a 2 300 square foot metal they'll build out around 25 26. and would you um would you give me a list of all the peds residential puds that have been approved in the past that have not been developed yet there's literally there's one it's snowden farms the one that we're that has no development in it so this is the next and last one most of everything that happens i'm sorry we've done several like we did one the last meeting there was another one that came up like this plywood pine was a brand new one right that we just approved right this is an existing one that's almost completely built out right but you brought me several i know i've signed several that were ones that um yeah there's been several over the last well those are different sections of an existing pub that's already building you want every pub that we have i want to know i want every put that's been approved that's not developed yet where there's no construction has begun yet and then like that's only yeah it's it would this one's been this is cherry

[0:18:23] tree subdivision okay this one's almost completely built out it's different sections of a pud the only one that has not been touched well not too pinewood the one we just approved uh and snowden farms which is up at the galway goodman road corridor those are the only two puds we have formalized that have not started construction with the residential okay so what we're requesting tonight there's only one more left entire citywide that has not started construction yes okay i think you're asking for there are others yeah cherry tree is a pud this is a section of the the cherry tree pud that we're making sure meets the requirements of that text an overall pud where you set the heated square footages and you set the lot sizes we only have the two that one was approved last time and then the snowden farms it's the only thing we have on the books that hasn't been touched okay just to be safe i guess what i'm requesting then is any any existing putt that was approved prior to this board or prior to 2013 i'd like to a list of those okay and and simply being just concerns about the square footage i mean they're like this you know there were many in the past were approved that were not what the planning commission initially recommended or what you recommended and so i would just like to have a grip on that i'd like to know how many are out there that either an existing foot that's not fully developed or a new plug let's not start any construction off if you'll do that that way i appreciate that so we just got more discussion about this specific one tonight just want to make sure we've got everything in place you had some concerns about the drainage no we had a detention there was a lot yeah there was a lot one of those sections that wasn't identified as what it was um so we had them identified um it could be maintained by the hoa this has got a very strong homeowners association in it um so there were two areas that were questionable as to what what their purpose was um so we had them identify those and there were detention areas we had the one extremely long cove you know normally fire from a fire department standpoint we don't like codes any longer than 500 feet and if there is one we need to make note to put some

[0:20:24] additional hydrants there we did that um and i believe that was that well i was just questioning i'm just questioning the potential pond since we had that issue in a couple other areas probably not being taken care of let me make sure that this one cherry tree has not been one of our problem children for maintenance so they have a very strong hoa a very vocal one very active one yes very active so um we have put notes on there that that is encompassed in the hoa maintenance all these detention areas they've got they're good at maintaining the ones they have existing so we'll just make note and all we have to say make note on the plaids as well as in the documents is there any other discussion on the only planning item tonight yes okay that motion carries thank you all right next on our agenda is mayor's report a couple things i want to update everyone on recently or actually a few months back earlier this year the board approved an application to apply for the fire department to apply for a safer grant safer is staffing adequate fire and emergency response that's what the letters stand for for this type of grant the city has applied for this grant five other times in the past and unfortunately we were declined for that but this year the good news is we were priv so we're approved for one of the largest grants in the history of the city of south haven the total grant is two million five hundred thirty six thousand uh the part that we'll receive from outside federal funds is 1 million 564 000. the way it breaks down the city has to pay 25 the first year um 25 the second year and 65 in the third year um this coincides perfectly with our plan of building fire station

[0:22:29] number five in 2020 we could go ahead and get the staffing it would allow us to have 12 new staff members that way we could double up in station four and station four could be servicing the area that will eventually be serviced by station five so we'll go and get a head start get the people hired get them trained and we'll be ready to roll very proud of it we did review budget-wise to see how we can make that work chief thornton believes he can make some cuts to help us uh in the first budget year you know to pay our 25 and then with the increase that i presented to you guys on july 6 we've got some increases in sales tax and property tax revenue will also help us meet that so we believe that the budget presentation i gave you on july 6 adding this would not affect that we would still be able to do that and i won't invite chief thorn up to the front you know to answer any answer any questions about the about the grant good evening this is an exciting time for our fire department in our city because this grant that was approved is one of the most coveted grants sought after in the united states by both large city fire departments and smaller communities we tried for six years like the mayor said to apply for this grant and each year we honed our application and fine-tuned it to the point to where we felt very comfortable this year that we had a strong chance of getting approval like the mayor said the the federal funds is 1.564 million dollars it is the largest grant that has been awarded in the state of mississippi to a fire department this year we're one of three fire departments and cities clinton and biloxi and the south haven fire department and we received the largest amount so this was in the third phase there may be

[0:24:34] other phases to come beyond what we were awarded this will allow us to put that engine five in service to help service the southern portion of the city and the star landing road corridor where eventually station 5 will be built so this is kind of a precursor to get us ready for the opportunity to open the station fire but it will allow us to protect our citizens better in the meantime so if you have any questions please let me know i'm ready to answer anything you might ask i will add one thing i meant to say before you came up the reason this was not on the agenda we didn't find out type of the agenda was set that we were approved for it we did not want to wait until the next meeting and august 15th it was going to create some timing things that's why i've added that to the mayor's report this evening i always try to get to keep the board informed in advance and i put you on a tough spot you know by throwing something on your last minute but so that's i just want you to understand why it didn't have its own place on the agenda and i'm we're covering that under the mayor's report i don't have a question about the comment great job of you and your staff thank you and i want to point out that our uh administration staff all played a role in gathering the data and the information that was necessary like i said we tweaked the application from year to year we felt very confident this year but the one person that i think played the biggest role is our fire and life safety educator molina alderman she is the one that actually writes the grant we're all involved in providing the data and reviewing and editing the information that this is the second grant that we have received in two months the first grant was 470 2 000 i believe and this is the most significant grant up to this point the largest grant our fire department had ever received was 250 thousand dollars you blew that out of the water yes sir so

[0:26:36] we are very proud of our staff and the efforts that they put into this it's a proud moment for the fire department and the city of south dakota well we certainly appreciate you and molina and everyone else it is important to know too that to get this grant the perimeters of the grant were adjusted to where there is a large a large portion required of the municipality in year three that 65 percent used to be lower than that one of the reasons from what chief thornton has explained to me that that's important is because the uh you know the those offering the grant want to know that the municipality is not going to quit this you know when the federal money runs out that we're going to continue to use this you know for the purpose that it was designed for so it speaks well of our city this board and everyone in the city that they do believe that we will you know be able to we do have a financial wherewithal you know to continue the program after the uh after the grant's over absolutely that was one of the big factors and i believe our approval for the grant uh let's be willing to ask any other questions or can we get a motion to accept the grant then i'll still open up the floor again if there's any other resolution a okay we have a motion of alderman gallagher to accept the safer grant second baltimore flores any other discussion hearing none roll call yes okay that motion carries thank you chief thank you all for your very important support we couldn't do anything without you guys thank you the other thing i want to update everyone there's been a little bit of discussion uh in 2013 you know right when the new administration changed we appointed committees you know i think government gallagher somebody asked me about our committees the reason we've not named committees yet there have been some changes since 2013

[0:28:40] that have affected our use of committees the main thing being which we incorporated a few with not now we started doing this a few years ago per nick manley's advice we started uh considering the committee meetings just like a public meeting so we're posting notice you know following the proper protocol for that one of the things that have been uh have made committees less desirable from a functionality standpoint is the fact that it is an open board meeting so i mean a lot of times if you're going to have a committee and make it an open meeting you may as well have everyone here a lot of times it it saves steps makes us more efficient if everyone is here instead of three members of the board so that's just one thing that i chose to do is to um you know have meetings kind of like we had on july 6 you know have everybody at one meeting where everyone you know participates and hears the same thing so if you've got a if a committee meeting is a public meeting to me you may as well have everybody there that's why we've not named specific committees yet uh with that being said i think we can still use committees effectively in this in the city my thought now is to instead of doing what we did in 13 naming a specific committee that studies the same department or same issues every time that we would do committees by issue you know like we have a certain thing that we want to research and learn a little bit more about uh that we'll set up a committee you know and to research that that way it kind of gives you guys you know more interest in everything going on with the city rather than just being tied to one department and that's just my thought that's just an idea i mean i welcome uh input from you guys and we can you know change it however y'all want to do it but i just wanted you to know in case you want questions while we're not named committees yet that's kind of been my thought process but don't have to say anything tonight welcome to but if not just let me know later what you think and how we can you know make our use of committees more effective that's all i have this evening on the mayor's report uh next is our citizens agenda we did not have anyone that signed up on the agenda is there anyone

[0:30:42] in the audience that requests to speak hearing and seeing none we'll move on uh next on our agenda is our personnel docket mr mayor i move that we approve the personnel documents presented on the state second we have a motion balance brook second alderman kelly is there any discussion hearing none roll call yes kelly yes alderman hill yes yes gallagher yes wheeler yes yes okay that motion carries next on the agenda is our city attorney's legal update i have one item tonight it is a request from desoto county to assist with the purchase of a new scanner for the election equipment is the amount of it is fifteen thousand dollars in 2015 each city in the county and into an analytical agreement that agreement allowed for call for each city to split the 25 shares of certain purchases the candidate paid 75 percent the city's combined to pay 25 percent so hernando horn lake all branch and south haven movies pay 6.25 percent of each purchase so the scanner is going to cost 240 000 the city's portion of that would be 15 000 it'll allow the city to use the scanner at the next election we use the same equipment as part of the interlocal if we refuse to pay they can not let us use the election equipment so tonight authorized the mayor to sign the letter from the election commissioner pacific county and authorized the allocation of the fifteen thousand dollars for our share of the election equipment and it's due by october 15 2017 i'll be happy to try to answer any questions or injury can answer any questions that y'all may have about this

[0:32:46] i'll make that mention mr mayor that's sick we have a motion volunteer second volume and hail is there any discussion nick to your knowledge does any city ever not be in desoto county well this the inner locals knew just their dead 15. to my knowledge on this i do think that we've done this before we've all we've helped in the past hey this is the first time it's actually been um i think said if you don't help you may not get the equipment um which i like i said i don't see that being an issue but uh i do know that our my understanding is that uh two or three of the other cities are passing the same thing with him paying their share of payment 13 000. say one city doesn't does that mean that everybody else's percentage is going to go up what they have to pay that's a good question no i don't think it would in that way i turned within their local i think it would only be that city the way i interpret to sit that city would um maybe not get to use the equipment but i don't read it to mean that the other cities would then pick up the extra slack for that individual city who did not pay what have we capped it it's capped at 6.25 of each purchase so i mean to the answer question yet there's it's not a monetary capital percentage cap so the percentage being whether a city pays or not percentage still holds correct that's the way uh that's why i'm interpreting this let me i can read it to you is there any other discussion hearing none all in favor say hi hi i'll post say no i just have it motion carries okay next on our agenda is our claims doctor mr mayor on move we approve the claims

[0:34:59] docket and the amount of 1 million 239 687 and 67 cents including demand checks second we have most mueller pain second largest fluorescent yes okay that motion carries next on our agendas uh to determine the need for executive session this evening the mushroom and brooks second modern mcgallagher all in favor say aye aye all opposed say no eyes have it motion carriage the need this evening is claims and litigation against the southaven police department economic development related to a possible business relocation to the city and personnel in the fire department that's our motion to declare executive sessions we've got a motion by alderman gallagher second to alderman kelly i'll ever say aye i'll post say no eyes have it motion carries the mayor and board will now enter executive session uh

Captured 2026-07-26 · source: youtube.com/watch?v=EWdwvKv50-w