12/04/2018

[0:00:02] welcome everyone i'm now calling this meeting to order please stand with us i will be led in prayer this evening by pastor craig wilson from new beginnings church please remain standing for the pledge of allegiance that will be led by ultimate pain each time i'm going out father we come we thank you for this day we thank you for this time we just asked you to bless this meeting let us help us to make the right choices uh father we just ask you to bless everyone that's understanding my voice bless the uh city bless the councilman and mayor all the officials father in jesus name amen amen and to the republic for which it stands one nation under god indivisible with liberty and justice for all and just for a moment too i know we've had our prayer and our pledge but um as all of you know we um this week we lost our 41st president united states george h.w bush uh if every if everyone will um you know just help honor the memory and service president bush with me for just a moment of silence thank you very much and you'll notice that our flags on all city properties in the city of south haven are at half mass that is to honor former president bush first on our agenda this evening is the approval of minutes for the november 20th 2018 meeting mr mayor i moved here for the minutes of the regular meeting of november 20th

[0:02:04] 2018 with any admissions deletions or corrections second we have a motion balance second ballroom and brooks is there any discussion hearing none roll call yes kelly yes yes that motion carries next on the agenda is the application uh for the emergency road and bridge repair fund and before we get the motion just briefly i'll tell you about that basically this the uh state bill that was passed this year uh to do just what it says you know to help mississippi uh it's no secret mississippi has had um a serious situation presented an emergency situation with the condition of bridges and roads throughout the state south haven has been very fortunate we've done a lot of things you know financially on our own to improve our infrastructure but we do have one bridge that is nearing the time where something has got to be done to it it's the state line road bridge that's over horn lake creek on the west side of state line road near the north creek golf course that bridge has been studied and something is going to have to be done to that bridge it's not unsafe right now no panic but but it is something that's on the radar and needs to be repaired a bridge repair like that is not inexpensive that one's estimated to be about 2.2 million dollars so we're seeking funding through the state program to help with our bridge this application is the first step in that process do we need to make a motion to approve the application is it right there will be a resolution motion to authorize the resolution to allow the application of the razor repair plan make a motion to approve the application for the emergency road bridge repair fund application and allow

[0:04:08] you and chris to sign it second we have a motion volume in pain second ballroom and brooks is there any other discussion hearing none roll call yes yes and that motion carries next on the agenda is an amendment to the tyler technologies agreement mr nick manley if this was an amendment to the uh agreement with higher technologies it's probably chris shelton's signature and allow authorized talk technologies to instead of building us yearly in advance to be building this poorly in advance as they've been doing they recently switched to going to once a year building they'll continue to build us importantly and they we for our budgeting purposes with i.t department like this thing with a quarterly budget so tonight just authorized chris shelton to time the amendment with color technologies to allow for quarterly billing as opposed to yearly building and tyler has been our supplier and vendor for a few years on this so they have the capacity to do the work um even though they get paid in advance so we'll make that finding in the minutes as well i'll make the motion second we have a motion by payne second parliament kelly is there any discussion hearing none all in favor say aye aye all opposed say no i just have it motion carries next on the agenda is a resolution moving the january 1st 2019 meeting samaritan's about the resolution scheduling the regular meeting which falls on a legal holiday as presented we have a motion baldwin brooke second ballroom and wheeler is there any discussion just note that we move with a second

[0:06:10] yeah hearing nine roll call audrey brooks yes yes that motion carries next on the agenda is a resolution to surplus property in the south david police department mayor in the board of aldermen of the city of south haven uh declared surplus property and police department second we have a motion by alderman painting second volume and hoots is there any discussion hearing none roll call yes yes yes yes yes yes yes that motion carries next on the agenda is a resolution to surplus property and our public works department mr meredith would adopt the resolution mayor board of autonomous southampton declaring surplus property the public works department second we have a motion ballroom in brook second bottom and kelly is there any discussion none roll call alderman yes kelly yes yes yes that motion carries next on the agenda as a resolution of surplus property in our information technology and emergency communications department mr merritt week now dr resolutions learning surplus property id deportment second we have a motion by alderman brooks second baltimore wheeler is there any discussion yes that motion carries next on the

[0:08:23] agenda is a resolution for a sanitation assessment did we miss something did we miss donating the surplus property to the uh i guess did that need to be two motions but the rv was donated to us and they didn't need it so we surplused it right but it looks like we're donating it to the no problem all right again on the next on the agenda is a resolution for our sanitation assessment mr mayor move we uh declare uh i move we adopt a resolution for assessing unpaid sanitation fees that's presented on the state we have a motion balance of pain second volume and gallagher is there any discussion hearing none roll call audrey brooks yes yes that motion carries next on the agenda after uh getting a follow-up from austin tongan our code enforcement supervisor that we do not have anything pride at 12. so we'll pass that all right next on the agenda is our planning agenda miss whitney cook i guess our first step location is by southampton's star landing llc for subdivision approval to revise lots one three and four of the life point village at south haven subdivision this is going to be the life point campus that is on the north side of star landing just west of getwell there is an existing assisted living facility on this as you can see there's a quad plex as well what they're wanting to do is

[0:10:26] take the larger parcel and put together like a mixture of quad places for 55 and up single family dwellings for 55 and up and then a lot one to do an independent living structure on that um so what you have in front of you now is the revision to take that larger parcel and subdivided as you see there it is compliant with the requirements not only of the comp plan and designing awareness but also the overall put so it was voted unanimously in favor of by the planning commission mr mayor i make a recommendation that we approve item number one on the planning agenda second we have a motion bomber with florence second baller of a wheeler is there any discussion on one hearing none roll call carter yes that motion carries number two we have an application to revise the existing stonework subdivision uh specifically lot six uh as of now it contains 2.22 acres it does have an existing home on the far east end of the lot the applicant is wanting to break that into a 6a and 6b one would have 1.02 acres along with 1.2 acres we did look into the covenants and the covenants uh had stated that the only changes to subdivide further would be through the developer this was done in 93. so in lieu of that we made a mandatory requirement that signatures from all the adjacent property owners actually sign the mylars so they understand that the lot is going to be subdivided it's still the minimum square footage of the lot for the subdivision it still meets the criteria for low density residential but in light of the fact that the covenants are void and the developers gone we are requiring that everybody across the street and on each side of them signed an agreement with it and that with that stipulation it was voted unanimously in favor of mr mayor i make motion that we approve item number two on the planning agenda a second we have a motion ballroom flores second

[0:12:29] ballroom and kelly is there any discussion on item two what does mr simpson plan on doing uh he basically owns the whole thing he's going to stay in the house on the lot that has the existing home on he's he just said he's trying to mow it and not having use for it so he's going to sell it for somebody to build a home [Music] is there any other discussion on item two 39 roll call yes yes yes yes that motion carries the next item we have is request for a two lot subdivision west of windy lane north of church road it's one large parcel encompassing 4.46 acres the applicant's wanting to break it into two lots one having 2.89 acres and the other having 1.57 acres it is at the end of wendy lane's actual right-of-way and then it goes on to a private drive the only requirement that we have asked the applicant to change is you'll see in the center he's got a 20-foot drive and a 40-foot right-of-way identified there that portion of that road is a private driveway it's not a right-of-way um so if we take it in identified as a right away that becomes a city road eventually that's not going to happen they're not going to build it to spec so we ask them to remove that and keep it as an ingress egress private drive and they'll make those changes and with that we voted unanimously in paper of it mr mayor i recommend it we approve item number three when the planning agenda is presented second we have a motion bottom in florida second volume and brooks is there any discussion on item three yes that motion carries next item we have is subdivision approval for lock one of the

[0:14:32] silo square subdivision uh west side of gatwell north of future may boulevard this is going to be um actually one of the out parcels on get well and it's your northernmost boundary of silo square no required right of way for gatling road as it's already been dedicated um and the drive behind it's private it has met all the commercial stipulations for setbacks and easements to be shown on the plat there were no changes to the submittal and it was unanimously in favor mr mayor i recommend that we approve item number four on the planning agenda as president soon second we have a motion bottom in florida second ballroom and brooks is there any discussion on item four hearing none roll call yes uh next application is subdivision approval of a single block commercial subdivision on the southeast heart corner of state line right into the hummel road lot is 1.38 acres this is part of the pinewood subdivision which you'll see here it was zoned for commercial and mixed use on that hard corner again it has met all the stipulations for the easements and bulk regulations on setbacks uh both roads are showing the required right-of-way uh the only thing we asked on this one is when the submittal comes through that there may be some improvements needed to that to the roadway within those boundaries but it would be at the cost of the developer that was agreed upon and we'll deal with that when it actually comes through the site plan and design review on it so it was voted unanimously in favor of mr mayor make a motion we approve of item five has presented second we have a motion by wheeler second bottom at flores is there any discussion on item five hearing roll

[0:16:49] error specifically for cherry tree section l1 which is going to be section 16 township to range west seven west it was recorded in flatbook 125 pages 43-44 with these lot numbers that you have uh on the plat now we're having them adjust those numbers because you know how big cherry tree is we're trying to follow suit chronologically with how it's developing and this was a skip over from a portion of the subdivision that this developer had done well there's been two other sections under under platinum under permitting right now before them so we had two flats shown the same lot numbers so i got with one of the developers and said where do yours end he said 674 so what we're going to do is change these lot numbers for l1 to start with 675 so we don't have any confusion when we're getting implanted entitled uh but we have to do it through a scrivener's error and it has to be approved for the board so we can have it in the minutes to make the changes at the chancellor clerk's mr mayor i make a recommendation that we approve item number six on the planning agenda as presented tonight second we have a motion buyer with flores second monitor wheeler is there any discussion on live six hearing none roll call yes kelly yes yes you cares thank you all right next on the agenda is um the mayor's report uh just two things here first of all i just want to update everyone um about an issue with the city of haven you know as long as the city of south haven has been in existence the sewer for our citizens has been connected with the horn lake creek basin sewer district and at that time back in i guess 67 well in the 60s and eventually 1975 there was an agreement with the city of memphis

[0:18:51] to where the city of memphis would uh build a their south treatment facility and the sewer or most of the sewer for the city of south haven and foreign lake has has you know been handled that way recently the city of memphis made a comment back in uh the spring of this year that uh that they believed that there were some capacity uh challenges and for that reason uh that they had requested that the only uh creek sewer district uh not used the south treatment facility any longer after a five-year period to start planting and have an alternate solution in five years well that sounds simple on the front end but when you get into you know studying sewer needs like that there's there's two key points that need to be made first of all from an environmental standpoint sewer has to it doesn't have to be but it's always more effective and more efficient when it's a gravity flow situation so when you look at the terrain of the mid-south uh the the basin flows towards memphis so it makes sense you know from an environmental quality standpoint that that it would be consolidated with memphis the other thing from an environmental quality standpoint is you don't want multiple facilities dumping into the mississippi river so it made sense you know to consolidate it from a regional standpoint where you'd only have one one disposal point and so it's been that way for many many years in 1975 the city of memphis acquired federal funding for that facility in their application to acquire that funding they had to show that they had adequate customers to qualify for their federal funds that's where we came in you know the south haven residents played a key part in that uh helping the city of memphis get that money to build that facility in horn lake as well so those are key points

[0:20:54] that uh you know when i when this was brought to my attention my first thought was well you know it's probably because southampton was small back then and you know memphis was the big city and so we just joined them and maybe you know maybe now it's time since we've grown uh that we have our own facility but that's not the case at all you know for the reasons that i just mentioned the other thing is when those studies were done back in the 70s it accounted for growth and although southaven and horn lake have had tremendous growth you know in that you know 40 plus years it's still to this date has not exceeded what they planned for back then so that's a long way to tell you all the facts that's why this is a little bit strange to us the other thing is to build your own sewer treatment facility is is something that's been estimated in the 80 to 100 million dollar price range so to you know to one day say that in five years you know this is going to end is um you know not a very realistic plan so what has been going on is we've reached out to the city of memphis i've met with mayor strickland and his city manager the only creek sewer district city of horn lake i've represented the city of south haven and we've had discussions about how we would go about this we reached out to mayor strickland for a follow-up meeting to bring engineers public works directors utilities director for south haven in the in the mix and to have to sit down at the table and discuss a potential solution and uh we've basically been told that they're not interested in discussing it but they've pretty much made their decision so because of the magnitude of this decision the next step to this would be to involve environmental agencies and federal officials because it affects two states it is you know it's a regional issue you know not just a city of memphis issue uh

[0:22:57] we feel like that uh you know since the decision was made to consolidate the two back in the 70s you know it was a discussion that was made with vision you know from desoto county officials and city of memphis officials and now it appears that that uh that discussion has become unilateral and uh and we're uh not satisfied with you know the answers that we've uh been given that we've received from the city of memphis so basically that's where we are the board needs to understand and the people of south haven need to understand that regardless of what the end solution is to this that it is going to cause a serious increase in the cost of sewer obviously if the you know the cities you know pay 80 to 100 billion dollars you know to build a new facility that's just to build the facility that's not to service it so there's there's going to be higher costs with sewer um our hope we're hopeful that the uh we feel like the best solution is that the city of memphis reconsider and allow us to you know continue the agreement that we have now through the horn lake creek sewer district but even still even with that you're going to have an increase in in the price so that's something that i want all of you to know i want the people of the city to know uh where this stands at this point so we're going to continue those talks the next step is we've agreed as a group that will go to washington d.c in january we'll meet with our united states senators from mississippi we'll also request that they obviously after that meeting reach out you know to federal officials in the state of tennessee as well as epa and um and try to resolve you know come to some type of an agreement but so tonight what i need to ask of you is to authorize me to travel to washington dc to represent our city in this discussion in january so moved we have a motion monument flores second

[0:25:01] baltimore gallagher is there any discussion hearing none all in favor say aye aye any opposed say no i just have it motion carries okay um one other issue uh recently our police chief steve pearl made a suggestion or recommendation for our city that we allow our police officers that live outside the city of south haven to take their vehicle home you know in our city city vehicle usage policy it's already in there that we allow people to take a vehicle home if they have the kind of job or they may be asked to respond from their residence where they're not you know practically able to drive to a location to get you know get the city vehicle obviously a police officer you know would be one that would have that need so it does qualify in our already for our city vehicle usage policy but what we're wanting to do is to be specific with the police vehicle that would allow them to take the vehicle home outside city limits and so i'm asking for a motion uh tonight to change that so move a second i'm sorry who made the sec uh second motion baltimore brooks second of all urban hoots is there any discussion i think it's a great idea i think it's going to help him around i think it's a pretty good idea feels that way phil indicated that too do we have any going to memphis uh no and we've um we're going to be uh cautious with that obviously we you know we need to uh protect assets you know we want to know where the vehicles are so we're going to you know we're going to know where they're going home after hours um and we at this time don't believe that we will allow any to go across a state line is there any other discussion hearing now let's have a roll call

[0:27:02] please on this yes that motion carries okay that's all i have this evening next on our agenda is our citizens agenda we did not have anyone that called it advanced to speak at the agenda but the board decided in recent months that we would allow anyone that wants to speak so if there's anyone in the audience that would like to speak please come forward and introduce yourself seeing or hearing none we'll move on to our personnel docket mr mayor move that we approve the personnel document is presented on the state a second we have a motion by alderman brooks second alderman payne is there any discussion very nine roll call card yes that motion carries next on our agenda is our city attorney's legal update nothing this evening next on our agenda is a utility bill adjustment docket mr mayor move we have approved the utility bill adjustment docket as president a second we have a motion of alderman painting second baltimore brooks is there any discussion would include the president didn't receive these services associated with and that totals 3 483.96 is that correct yes any other discussion hearing non-roll call

[0:29:06] yes kelly yes yes that motion carries next on the agenda is our claims docket mr mayor i move with the birth claims docket and the amount of three million two hundred and ninety nine thousand eight hundred and forty nine dollars and seventy three cents including uh demand thank you bill motion ballerman payne second bonus hoops is there any discussion hearing none roll call yes ottoman kelly yes yes yes yes yes that motion carries next on the agenda is to determine the need for executive session a second we have a motion by gallagher second model and wheeler all in favor say aye all right all opposed say no i just have uh the new this evening is to discuss economic development the potential industry and business locating to the city and police personnel is there a motion to declare executive sessions kelly second baltimore hoops is there any discussion hearing none all in favor say aye all posts say no i just have it motion carries the mayor on board with now under executive session

Captured 2026-07-26 · source: youtube.com/watch?v=VPWJhoOPND4