08/06/2019

[0:00:02] welcome everyone and now calling this meeting to order please stand with us we'll be led um i'll tell you what we're going to do um just let me get my order straight here we'll have the pledge following this but god will with me before we have our prayer we have pastor bill beavers with us to be our guest and lead us in prayer before that let's have a moment of silence everyone knows that our city was struck with an extremely tragic event last week at our walmart store and uh let's have a moment of silence to honor the lives of anthony brown and brandon gale faster let's train all to god as a community we gather in this place and our thoughts are directed toward the recent shooting taking the life that we experience we as a community would rather make national news in a different way than that but in that tragedy we thank you for the first responders we thank you for the police the officials that took control of that situation and thank you for our mayor for our board who stepped forward to make sure this community remained safe and that all base is recovered lord we pray for the families that lost loved ones be their comfort pray for the perpetrator let his heart be changed we ask you to protect this community our

[0:02:04] schools our neighborhoods may we never have to walk back through such an ordeal again we just desperately need you let me ask for your wisdom in this meeting it's been a full day has been plenty to be done but we pause and we're still and we know that you're god and we're not so you take control of this this room guide the thoughts of those that make decisions those that present the different events that need to come before this board but let it not be what we would have but what you would have thank you for a community that we can call home and thank you for this place known as southaven we're so grateful for your blessings on it so you be glorified tonight i pray of the strong name of jesus our lord amen one nation under god indivisible with liberty and justice for all first on the agenda this evening is approval of minutes for the july 16 2019 meeting mr moon we approved the minutes of the july 16 meeting with any additional deletions or corrections second we have a motion baltimore brook second ballroom at gallagher is there any discussion hearing none roll call yes

[0:04:12] yes that motion carries next on the agenda is a resolution for south haven police department surplus mr nick manley it's actually got two resolutions tonight mayor board the first resolution is for the surplus for a seized vehicle i've gone through all the court proceedings and it's at this point ready to be surplus pursuing commission code 17 25 25. you have to be one this one for the next uh sub movie for the first one second we have a motion by alderman brooke second baltimore gallagher is there any discussion hearing none royal calm yes kelly yes yes alderman payne yeah gallagher yes yes that motion carries the second resolution for just equipment that's no longer needed by the south end police department so moved surplus property yes second we have a motion from baltimore brooks second baltimore gallagher is there any discussion hearing none roll call yes yes alderman payne gallagher yes yes yes that motion carries is that all those nets yes sir next on the agenda are contracts um for our condemned properties and the maintenance landscape maintenance of city grounds so there's two contracts under this as well the first contract is with green king the same exact contract we have currently just extending the contract to december 31 2021 the contract has the same terms as the current contract for a previous contract so tonight you just need an authorization for the mayor to sign that contract with green team i'll make that motion second we have a motion baltimore gallagher

[0:06:16] second baltimore brooks is there any discussion hearing none all in favor say aye hi any opposed say no eyes have it motion carries there's a second contract it's a beer integrated services llc uh that will have the same terms as the current one to the condemnation costs are the same that was revised today so the exhibit a and b will stay the same as the previous contract so authorization for the mayor to sign that contract with geared and integrated services for the condo condemned properties along with the landscape maintenance and cutting of other city properties we have a motion baller brooks second ballroom and gallagher is there any discussion you said there was revised yeah the exhibit a was revised today to be the exact same as the current so though i didn't have a chance to get it out this afternoon uh the exhibit they could condemn properties was the exact same as we're currently money so there's no change all right so no price increase correct is the term still to go out until december of 2021 yes and that was in the green dozen both the contracts at the same time is there a way to marry we can bid this out sure this was again you know in 2016 this was i remember i brought all the we did all these umbrellas back to the board's attention to rfp um but certainly i mean i don't we're in the middle of mowing season so we've got to get it done for the rest of the year so ryuk was extending into december 31st but what's wrong with bidding it out and seeing what we can do the other thing that came to mind too with me was we brought in a previous vendor that did right-of-way maintenance for us and brought it in-house can we analyze to see if we can

[0:08:19] bring this in-house as well we can uh that's a great question when we made that decision to bring some of the right-of-way maintenance in-house the reason that we didn't pursue this is because it takes different equipment and skill set like what we're doing now is what we refer to as general right-of-way maintenance which basically means that you're bush honking you know and you're spraying some weak killer to keep the keep the weeds from overlapping the curb lines and in the street what we have under this contract is a manicured right away and also city grounds which are going to require plantings you know you're planting flowers you're maintaining uh you know shrubbery things like that so it's you're getting into a little bit more uh skill set with that but sure we can certainly look at doing it again but that's that was the logic behind not getting into the detail i understand that that makes perfect sense i'm just i mean we we do a pretty good job of mowing it to parks and i think you know bradley does a pretty good job with what we did when we brought the other contract in so it's just it's a million dollars over a 24-month period and maybe we can figure out how we can save something well it's 400 it was close to it's 432 000 a year well and there's some other well an economy we get money back from condemnations about 95 percent yeah i get that i get what you're saying you're saying they're combined with the two contracts yeah exactly so i'm just saying i mean can we not look at it certainly and actually that's that's what i was in 2016 that's what i was pushing and um and uh just to be fair the board kind of backed me down a little bit from that so but that's yeah and we did get it out and they came back all the bids came back so low we were thinking there's no way they can do this for that product yeah and it looked good so we rejected all those days i remember that but maybe now since we got a couple years under our belt can we not look at it at least sure absolutely um yes we can definitely do that and then like you stated earlier the key thing is you know we are in the middle of cutting season right now and uh the company that we're renewing both companies that we're renewing these with

[0:10:21] uh have done an outstanding job i will say that publicly that they they've done an outstanding job so but always i know this board and and i have always tried to um you know do our due diligence with you know what's the most efficient way to spend taxpayer funds so absolutely at any time you know if the board feels like that we want to rfp it and check it again we can certainly do that it may come back more expensive and then so be it you know and if they're doing other work that's not on the contract they need to be paid for that as well certainly and there have been in since 16. you know we've uh had some other changes with other facilities that we are using in different ways so there have been some things that have been tweaked with the contract and added on but yeah again certainly we can do that so i don't i would amend the motion to extend the contract to the end of this year and then we rp it in the fall and see what we get back in december and make a decision okay what was the initial what was the first question until 2021 okay so you're making a motion to amend that to just extend this through the end of the year the end of the cutting scene or the end of the cutting the end of the year and then we're going to revisit it or just produce the same this one because i i don't know we know we have anybody who can spray well let's take special licensing right and so right mowing grass we've done a pretty good job though especially at the parks and bradley's done a great job over the last couple of years but if you're going to do one why wouldn't you do that well you could i mean you could but i think one like like joel said one takes special licensing i don't know if we have anybody on staff to do that but we could bid it absolutely yeah they both have a 10-day cancellation clause for convenience so even if you even if we do it tonight and i mean you you can do everything they want to do so you're saying that let's say a year from now we don't like something six months from now we can always go back and we have 10 day outlaws so when i again said we're not bound even though we could accept the contract two years we're not bound by if we if there's

[0:12:23] something we don't like there's a 10-day termination for convenience falls in both both contracts but i'm assuming and correct me if i'm wrong but i mean that would be in there if you get into a situation where you're getting unsatisfactory performance i would think that's what it's for but if the board knows that they're wanting to seek other prices that's that's a different issue and ours is for convenience it's basically uh same thing we did with our previous contract on the right-of-ways we just can't support convenience because we wanted to do something else so there's no when you have those terminations for convenience clauses there is no either party has no exceptions we can pass the motion then a year from now or six months from now and you want to go back in december we can go back okay if everybody wanted the if they're not sure how they want to do they're not sure they want 21 or 20 or 19. that's however i want to do it's fine with me it's just you've got different options to consider however you want to do it you could do until 19. that's what the board wants to do i would rather go through the end of the year because i don't think it's fair to the evidence yeah just gonna be ten days back it's not but that's what the but even when we even when you approve it again we say before it begins but i have a feeling that contrasts gonna have the same exact loss so it's a client that has a clause now this is not ten days yeah all of the board requested 13 and all clauses have termination for convenience you know who knows what everybody wants to do but it's one of those that's not going to change the i guess different way well i'm not trying to speak for alderman hoots but i think i understand he what he's trying to what he's not trying he did express it but um the thing is with these contracts you have to have an extensive list of equipment it's very very expensive and an account like the city is crucial to their opera i mean if they don't have this counter this account or don't know that they're going to continue with it then it's it is a fair professional courtesy to let them know so they can be prepared accordingly so it would be my recommendation i get what you're saying you're definitely right but i would just say if if this board wants to make a decision tonight that we want to are a pit then i think that it should be the way honor and flores has suggested don't don't give them a two-year contract and

[0:14:24] then come back and they go out and lease or buy equipment and then a midterm even though they're giving you good service but you're just wanting to seek a better price i don't think that's fair too i think that's a good i don't think that's a good one i made the motion my motion to the end of the year okay and then that would give us time like when the the cutting season basically ends i mean there's still stuff that goes on they still do winter furnaces right so i think that uh you wouldn't want to cut it off in october when the grass stops stops growing so i think 12 31 would be good i think and then that way it gives bradley time to get our piece together and send them out and can we visit a separate decision would you make yeah confirm yes yeah that's fine okay we have a motion uh to extend the contract until december 31 of 2019 motion alderman brooks is there a second okay second ballerman hoots any other discussion and then this is on the this is on the integrated beard integrated services right okay is there any other discussion about this contract maybe we should also look at one contract well this is for the one contract but then i do want to discuss that before we move on because like i said i understand that you have to have a license to spray but if your goal is to seek uh check prices that makes no sense that you do one without the other that doesn't make any sense to me i agree i agree with that okay so so this uh to answer your question alderman payne this discussion we're having right now is just for the landscape maintenance contract that deals with the manicured right-of-ways and the grounds as with uh that we're talking about with beard integrated services is there any other discussion about this contract uh hearing now let's do a roll call yes kelly yes yes yes yes okay that motion carries now is our motion to do the same thing

[0:16:27] with the green king extension to uh to have that date expire uh on december 31st 2019. do we have to do we haven't been in the motion from previously okay all really much to read as nick says okay we have a motion by alderman gallagher to amend to december 31 2019 expiration date is our second thank you second baltimore kelly any discussion hearing none roll call yes yes audrey payne yes that motion carries okay next on the agenda is a contract with tri-star companies this is a good maintenance contract or agreement based on the city's new facilities maintenance tech we could be performing some of the work for us in-house so it just reduces the calls for some of the um services tri-star was performing that are paid quarterly so just authorization for bradley to sign this contract with tristar companies incorporated for facilities making this at the rate reduced rate based on the new employee in the city being able to handle some of this in-house help it does with the hvac and systems miss city hall lottery arena and storm shield mr mermaid we entering the contract and tries to accompany the desperate senator but you were bradley wallace assad we have mushroom alderman brooks second baltimore hoops is there any discussion who does the rest of the city buildings who does the rest of the city building well for the uh hvac it would be that but it's uh bradley is is there another i thought i thought they did all the buildings what about the police department

[0:18:40] oh that's and west precinct as well yes sure okay all right thank you any other discussion hearing none in favor say aye aye any opposed say no i just haven't motion carries okay next on the agenda is an agreement with the desoto county school board or a school resource officer this agreement uh similar ones in the past it's the agreement that sets forth the southeast police department will provide two sros for the seven county schools in south haven and the senator county school board will pay the city um 150 000 to go towards those sros which i think is an increase from the past couple of years so tonight authorization for the mayor to sign an agreement with the center county school board for the sro i'll make that much second we have a motion ballroom at wheeler second alderman kelly is there any discussion hearing none all in favor say any opposed say no eyes have it motion carries okay thank you nick next on the agenda is the final acceptance for the 2014 delmore road north project thank you mayor for um a couple months i came a couple months ago i came before y'all and i asked for acceptance on the other half of elbow road we now finally have final clearance and inspection from the state on the last remaining section of elmore road that was completed i'm asking for y'all's approval to authorize the mayor to sign documents and accept the release of maintenance of elmore road from the contractor i'll make that motion second we have a motion bomber in florida

[0:20:42] second holder and wheeler is there any discussion this is the northern section right this is the northern section yes from where now from from nail to good okay and the other half was approved several months ago so now both of them will be released from maintenance other discussion hearing none roll call yes yes yes yes no motion carries thank you dan next on the agenda is a contract with rj young coming this is just a contract with the um sid department or southampton police department for a printer copier and standard contract they made the changes that we requested in the past so authorization um to you to authorize chris shelton to sign this contract and is theta based on the amount of paper that comes out of that office so moved second we have a motion by brooks second bottom of a wheeler is there any discussion yes that motion carries next on the agenda our contracts with this and craft elevator corporation correct yes there's two of these contracts tonight the first one with a testing corp corporation is related to state inspection comments for the elevator and city hall the amount of the contract is uh seven thousand two hundred and something dollars but the uh it's a fifty percent down payment um for the work and based on we need to make a finding based on uh potential corrupts the ability to form the work in the past that we can authorize the down payment

[0:22:43] and approve bradley wallace to sign this contract so we'll make a finding that we can that they'll perform the work they're able to perform the work and they have the capacity to form the work and we can pay 50 down payment and authorize bradley to sign this contract so we moved just a second i have a motion balance second waterman hoots during discussion all favor say aye hi all posts say no prize habit motion carriage the second contract is for preventive maintenance in the city buildings with the corporation in the amount of 710 dollars per month and that covers the elevators in all the city buildings so authorization for bradley to sign that contract as well we've gone back and forth they've made the changes that are requested in the contract so tonight this is the previous one authorization for bradley to sign this contract for the preventive maintenance in the buildings for those contracts and that's not required to be a bill since it's to be bid because it is prevented maintenance second we have motion bomberman hoots second volume in brooks is there any discussion hearing none all in favor say aye aye any opposed say no eyes have it motion carries okay next on the agenda is authorization to go to bid for the parks maintenance shop uh yeah yeah basically if you'll make a motion i'll update everyone about it samara i move that we moved to we authorized you and the parts marked about to bid for the parks made shot second we've got a motion ballroom brook second ballerman hoots i'll start the discussion basically what

[0:24:46] this is uh the city recently sold the property uh it was a large uh it's almost 11 acres we actually was a little it was it was actually 12.02 acres including the parks maintenance shop but part of it was the vacant land that is just north of the fire station on getwell and so this parcel is between snowden lane and getwell just north of may boulevard 12.02 acres we recently sold that property that purchaser needed the property where the parks made the shop was currently located for years we realized that that maintenance shop was not in the ideal location that building was actually there before snowden park was there so as the park and all the other economic developments have uh developed around there we realize that that's not the ideal location for that maintenance shop so what we're going to do now that we receive the proceeds for the land cell that's what the purpose of this is to go to bid and to build a maintenance shop which will be on it'll be on pine tar alley as you're going towards the tennis center it'll just it'll be just west of the tennis center on pine tar alley it'll be moved back on the property where it's not it's not as visible from pine tar alley that will leave room in front of that for potential tennis expansion in the future but that's the location of it and we're on a timeline as the contract gave us nine months to lease our parks shop where it is now until we moved to a new facility so that's the reason it's on the agenda tonight any other discussion hearing none roll call yes yes that motion carries okay next on the agenda's resolution for our governmental transfer to the columbus police department this resolution will just authorize

[0:26:49] transfer from the south haven police department to the columbus the police department for certain uh important private vests pursuant to mississippi code 31 713 m6 uh these investments are needed by the city of south haven and the cost of storage will actually be greater than the need for them and so the authorizations might be to authorize the transfer allow the mayor to sign the contract uh with columbus to effectuate the transfer for the equipment so i moved second we have a motion volume in florida second bottom of wheeler is there any discussion it's actually the surplus then transfer any discussion yes that motion carries next one agenda's uh resolution for lanes yeah just the condemned properties this is the resolution that allow for certain properties be filed as liens until we can amend that to or transfer those two assessments that way an event is sold um the purchaser will have notice of the lien before it goes to an assessment so tonight authorization for the mayor signed the resolution and the link is to be filed with those condemned properties mr mayor i mentioned the adopt the resolution mayor board of walderman cities how they adjudicated the cost of cleaning property imposing a penalty and posing lean on the same against the same property as presented all throughout you decide we have a motion ballerman brooks second baltimore kelly is there any discussion here you know there's a discussion from anyone in the audience that has a financial interest in any of the properties hearing or seeing none we're yes

[0:28:54] the motion carries next on the agenda is a revision to the south haven police department record policy basically uh i tell you what before we just uh we'll go ahead and uh keep making more if there any questions that chief you'll come forward can we have a motion motion is to uh accept provisions and then we'll hear to say mr mayor i mean we accept the revisions of the saudi pd record policy as presented in a second got a motion baltimore brook second ballroom gallagher is there any discussion basically it's my chief and i have discussed this it's my understanding that the only thing that's changing is that there there was previously a um an experience requirement of two years in business before you uh would be accepted on the policy we felt like that our chief feels like that this six months is more appropriate and then also the successor part of the policy where in the past uh if a company is on the record rotation and they want to sell their business uh then that would not allow the new owner to automatically be on the rotation and we we've uh and i'm not speaking for chief i'll let him answer questions but we feel like that uh that that that's not the best way to do it if someone has had a proven track record the company companies on the on the record rotation that a successor owner should be allowed what's that put in place because of the you we're worried about one company buying two or three at a time and having a monopoly that was more or less at the time okay so that's that's still an effect that still be in effect where you can't have one company can't own multiple record companies in our rotation correct well it's and i'll let chief answer but there's still those uh the criteria is still in there that it has to be separate companies at different locations and they have to

[0:30:56] have separate staff in a separate building yeah so that should eliminate that and i don't know that may have been why i was done that was before chief you feel like that that we still have protection against that and ultimately it's your discretion anyway basically what's occurred is we're almost down to three services only typically running five to six and this two year restriction before they can be put on rotation new company comes in we're about to go out of record companies geez i only had one question uh about releasing property i mean years ago i owned a record service so i know a lot of times if you know if you let people come get all their stuff out of the car if they have a wreck or something like it they have no incentive to come back and pay the bill or anything like that you're left holding the bag so to speak uh i mean i know we're not trying to be in the you know making manage to micromanage them and that kind of stuff uh do you have any idea why we have that in there once uh once the record service takes custody of the vehicle and they sign the form the property is on the inventory for them it's basically the responsibility of record service they own the properties in the car so if they give it back you know i don't know that we have the latitude to get involved in that after is that something we got we should probably remove from that list i've got a look at that specific policy again yeah apparently you know [Music] once once the record server picks it up and they signed the form stating that property inside the car belongs to the record service and we're not liable or responsible or have any control over so you know i'd have to look at that particular section again okay let's go back to the one owner of multiple companies so they have to have separate books separate locations

[0:32:59] yes so they have several books they have separate tax identification yeah okay if i remember correctly it was put in place because you didn't the idea [Music] if i could add my personnel the ones that they call the records and uh just to answer alderman hoops questions the one of the issues that we run into often is if the record companies don't give the belongings back people have an accident insurance companies don't run over there and pay that tow bill right away so a lot of times it could be an individual's tools they need to go to work the next day it can be that medicine that's in there their cell phones personal belongings things that they need to carry on they don't let them go over strip radios and things like that but they won't get their easy removable personal belongings and in times past we've had some situations where some of the record companies you know you can't even get your purse out of there because you're transported without your person you're medicine unless you pay for the bill a citizen who's now been unfortunate enough to be in an accident and maybe transported to the hospital or something they can't even get their belongings out of the car and the insurance may take you know two weeks eventually they're going to pay their money but the insurance may take two weeks and that's so those people can get their license well you know by me owning a had on the record service i know both sides of it and basically once you pull the you know state law allows you to you put a garage keeper and lean on it basically what it is and state law says you don't have to give them anything until they pay for it i mean i think most director services if it's tremendous and stuff like that they're going to let you have it the problem is it hasn't always been yes i mean i i mean saying that maybe we need to tweak that a little bit where it's not so cut and dry that they have to do everything you know and you say hey look you know we we expect them to work with the people for medication and necessity kinds of things because what happens is they leave it and then you know you've paid your record driver you paid you know you paid all this other stuff and

[0:35:02] you know you can't get 125 bucks for the car to have a scrap metal down so then you're in you know they're in the hope and you know these guys are doing us a favor you know they really are helping us a lot by being available to clear those scenes and stuff for them so it was just something i saw that i thought it would be an opportunity to work and kind of clarify and make it easier for everybody and you know not making so much of ironclad but i mean i think it's the suggestion would be would be better that's what i'm thinking yeah well i mean this is you know it's a it's a um an ongoing thing it can be changed again i mean that's something that we want to give the chief time to go back and evaluate your concerns and if he wants to come back and we can obviously amend it again but tonight we're just trying to fix the problem of uh you know the experience rule and also the uh the successorship i think it's a good idea is there any other discussion okay we had a motion already baltimore brooks and alderman gallagher is there any if there's no other discussion roll call please yes yes yes yes yes that motion carries okay next on the agenda is the sole source of sole source resolutions for our public works department so two resolutions tonight the first sole source purchased is for a cb 1.7 compactor it's the amount of 25 000 american tops of machinery this particular size compactor is only sold that tops the machine near thompson machinery and caterpillar caterpillar and this whole service letter is included so authorization of the mayor to sign that resolution and purchase this cb 1.7 compactor based on the size and sold first layer in the amount of twenty five thousand three hundred ten dollars kelly second ballroom brooks is there any discussion hearing none roll call

[0:37:05] yes sole purchase is from our uh the talon system insulation uh cost amount of ten thousand four hundred and eighteen dollars from ek automation um this has to do with the uh city hall um air systems and our mechanics and security systems uh so tonight authorization for the purchase amount of two 2418 ek automation and authorization for the mayor to sign the sole source resolution and they did revise the contract that we needed it to be as well so um bradley was signed a contract but mayor with some resolution what's that move for the motion monument flores second of all wheeler is there any discussion hearing yes that motion fairies is that all the resolutions yes sir okay next on the agent is a service agreement with spy glass group this agreement is for the audit of the city's telecom services um spyglass will review a deadline but no longer um lines are in use numbers and tax machine or fax lines along with the plumb of the fees and services charged by the charge to the city and they will be paid based on the percentage of savings of the city so they will get paid based on what they can find as far before being built for services we don't use a telecom perspective so authorization for chris wilson the sinus agreement is fine [Music] motion baller mcgallagher second longer than wheeler is there any discussion hearing none all in favor say aye aye

[0:39:08] any opposed say no eyes have it motion carries okay next on the agenda is a the um requested house of grace donation well basically uh it was based on the presentation that was made by supervisor bill russell and supervisor mark gardner at the last meeting whenever they had indicated you know that they were helping house of grace who is having financial problems and there's been some restructuring of their accounting system but they're obviously having some problems so basically what the request was in budget year fy 19 now that we allow a an emergency type donation of nine thousand dollars uh and then they were requesting which will be uh would not require action tonight but they're requesting nine thousand dollars in budget year fy 20 as well but it's the way i understood it that they're requesting an emergency donation of 9 000 and it's contingent upon all the other municipalities and governmental entities that have citizens that have used the services of house of grace so i would think the motion if if the board so chooses to do this i would think the motion would be contingent upon all the other entities also agreeing to provide emergency funds i'll i'll then i'll make that notion that um donates the house of grace um your contention upon the lab just i i mean that that's the llamas actually have a motion uh to that of exactly to

[0:41:11] that fact about audrey brooks and uh second of all hoots is there any discussion nick they won't be matching though i mean ours is nine thousand some of some some of the other municipalities right not massive matching he means but that's hard but based on the contingency right there one i understanding talking about unanimous participants yes one of one entity doesn't do it we're all out and he also i only questioned him and he called me i think it was last week and i i had the question of hey are we sticking our nose where it doesn't belong for a sake can you tell you know private entity even though their charity what's dude he said well we thought that too so that you know it's more or less that it's there that's why they have to come back each month and show us the book shows you all to show us that they're keeping control of the books it's like anybody else we don't want to give them money and only you know to build them out that something not happen i mean it's a need of service around here we know we know we know that it's a very needed service at the same time it's hard to want to give if you're not sure that it's going to be financially you know they're not going to be as possible so it's just due diligence it is right i mean as simple as that i want that's the only message i want to succeed you know we we want them to succeed but i'll see some changes whatever they've been doing has to and has to change change yeah yeah i wouldn't say i'm saying the standpoint of you can make it you can give the award and give earn 21 1965 for entities that provide moral benefit to this community which obviously that would qualify the more benefits of the community i'm provided that forwards off the the money the board's giving is also being matched in total by all their donations everything else again so if you're giving 9 000 you just want to make sure that house of grace is also getting nine thousand from every other source absolutely that's what motion says and i do think we need to add in uh unanimous participation that's what my motion should be okay thanks for that okay okay well then we got that cleared up so we we've got a first and a second is there any other discussion hearing none roll call yes that motion carries

[0:43:21] next on the agenda is a resolution to claim private property mr mayor i will move that without the resolution granting authority to clean private property as presented on this date we have a motion by alderman brooks second baltimore kelly is there any discussion among the board hearing none is there anyone in the audience that has a financial interest in any of the properties that would like to speak yes sir mr mayor my name is ollie gargan and i have a piece of property over here on state land road which one is it 1905. and i have this is my granddaughter she has as well she sent to you all uh concerning that piece of property but it doesn't look nothing like that now just about all thrown out a second look it up was yours a house okay okay maybe they brought that up we got pictures of this on here yeah it was it was the one we had previously we got in touch with mr garner and he agreed to take it down himself that's why it's not on your agenda tonight because it has been removed by the property owner that's good that's good mr mate appreciate it thank you thank you thank you thank you appreciate it okay is there anyone else in the audience that has a financial interest in a property you'd like to speak honors hi i'm doris henley i was out of town attended my grand baby's funeral and somehow somebody opened up my private gate to my backyard and so the grass police got me and they sent me this notice saying they were condemning my property so help me to understand if you got a private gate how is that a minister to the community because if you have tall grass it's a it attracts rodents and snakes so a gate is not going to stop the rodents and snakes from going to neighboring properties

[0:45:23] which can be a public safety hazard okay got you there all right but the bottom line is i was out of town on the emergency dealing with death funeral and all of this stuff and someone opened my gate my probably if you just drive through there it's fine it's neat and clean and i keep my property clean but because of this emergency i was gone for a while and couldn't get back here but when i talked to austin he called me on the 15th and i told him i was yet in seattle and i will call my brother and have him to go up and cut the grass and so he did and i called him back but there was no answer but but they still put all types of sign in my yard and on the door and sent me all these letters with the wrong address but my name on it so i said number one they need to get the address correct which one uh miss henley which one which property are you referring to i'm referring to the house on 7180 pecan bridge east they sent me letters to 701 adp cam drive i don't know where pecan drive is that's not my property yeah well that would just be a mistake on our part on the address but it's but it is 7180 7180 is the correct street number okay and you did you did i understand you say that you've already it's already been addressed it's already been cut yeah it got cut three days after he called me okay well then we can just take it i mean if it's been cut we want to confirm that austin do we want to confirm that first or okay it's been cut but that's what we will do below you won't take that off is there is there a motion to remove this property from the condemned list a second who made i'm sorry

[0:47:25] ottoman gallagher made the motion and then uh honorable wheeler seconded that so the motion is to remove this property since ms henley has already addressed it any other discussion on it all they ever say any any posts they know i just have a motion carries your house does look nice in the picture so i just wanted to tell you we appreciate you keeping your yard nice like that yeah hi i keep it up and it's just and again just to add to that they don't know the circumstance when they go they're not going to if someone's there they're not going to know the circumstances they have to administer the ordinance fairly so the grass is uh above the ordinance that they have to re and do what they've done so you know we're recently we're gonna handle business on a reasonable manner like we have tonight thanks for coming forward is there anyone else in the audience would like to speak or that has a financial interest regarding the properties on the condemn list there's a picture here of closed walgreens is that on a condemn list i'll show them okay is there any uh any other discussion about the communal properties hearing none roll call yes okay that motion carries okay next on the agenda is our planning agenda miss whitney cook uh yes sir our first application we have got a subdivision request to revise lot 16 of the southampton subdivision section b it's going to be on the south side of state bond road east of 51 you'll see in the red there's apparently two buildings multi-tenant buildings on

[0:49:28] the single lot the applicant is requesting to split that lot in half separating the two buildings from a title or selling standpoint they can remain autonomously separate from each other bulk regulations for the c3 district still stand firm the setbacks are being divided by there's no amendments or revisions to the building so uh coming into clients building wise that's not required on this that being said it was recommended as approval by cleaning commission unanimously mr mayor beckham make a motion to approve item number one on the planning agendas presented on this night second we have a motion monitoring kelly second lawrence is there any discussion on item one hearing none roll call yes that motion carries application number two we have a request for a one lot minor subdivision an agricultural zone on desoto road east of 301. it's family-owned property over approximately over eight acres in total the applicant is requesting jacquard at one acre with an existing home on site today to a family member it does abide by both regulations for ag zoning which requires uh one lot minimum and as a matter of subdivision can have no more than three lots uh that is being provided by the dedicated right away for descending road is already in place uh we are requesting that they place the easement standard easements of five foot and five foot and then ten and ten like we would any standard subdivision on the flat they've agreed to that uh that being said we voted unanimously in favor of it so moving we have a motion by hoots second monitor of brooks is there any discussion hearing mountain roll call yes yes yes that motion carries um item number three is a request to

[0:51:31] vacate an existing subdivision uh there is the whitfield pud which is on both the north and south side of nail road between elmore and airways it was approved back in 2006 we had a car dealership that at one point in time was going to purchase a portion of that property i went so far as to plat the lot i was called whitfield commercial subdivision obviously that did not come to fruition and we have a new buyer that is wanting to subdivide that property uh to do that we have to vacate that original platted lot get it off the book so we can do the subdivision there so the request is to vacate whitfield plan development commercial line one area a let's remove the approved iphone 3 on the planning agenda second one out of three we have a motion involved in brook second ballroom wheeler is there any discussion tell me where this is this is going to be on the north side of nail road between elmore and airways closer to elmore behind the behind the behind yeah you have the daycare on the corner then you have like the veterinarian clinic it kind of runs along that show behind all that any other discussion on three hearing none royal call autumn yes yes yes that motion carries okay to follow along with the vacate pending that uh approval we do have the request now to approve a new subdivision approximately 11.76 acres same location north side of nail road closer to elmore between elkhorn airways the applicant is requesting to subdivide it into 11 lots ranging in size from 0.78 acres to 1.95 acres it has a cove design so direct access off of nail road there's also an ingress egress on the rear of lots four and five that can access elmore road um

[0:53:32] we were doing some research trying to identify the actual width of that in grass egress so you'll see on your report that there was a discrepancy between 50 feet and 15 feet which is obviously a big discrepancy we backtrack to the original designers with eti they have admitted an error on their part it is not 50 feet it is in fact 15 feet on this side and 15 on the other side so we will have that addressed on the plat before we record it staff has no other comments regarding it it does meet the bulk regulations staff is not going to give a recommendation because it is a civil link member who's actually subdividing this and branching off so since there were our city engineers we didn't want to render a recommendation but planning commission voted unanimously in favor of it okay on item four have a motion model for brooks second volume and flores is there any discussion bearing done roll caller yes approval request to subdivide 2.59 acres of property on the east side of 51 and the trinity lengths development they want to subdivide it into four lots ranging in size from 10 281 square feet up to 35 000. there's also a parcel a proposed on this which is where an existing utility station is so they have subdivided that out and have proposed to keep parcel a uh at a total of twenty four thousand nine hundred forty one square feet it will have direct access off of fifty one there's a thirty foot drainage easement

[0:55:33] showing from sweetwater drive down to lots two and three then crossing along the rear of three and four uh this is deemed to be a public easement uh they do have a continuance of 15-foot landscape buffer along highway 51 and have submitted the wooden fence on the perimeter of the lots along 51. uh it does meet the pud setbacks it meets the lot sizes and the square footages uh however the one recommendation from the planning commission from my office is since there will be a utility station there occupy 24 000. we talked to our utility director he would prefer vinyl coated flat chain link fence with vinyl slats in it for screen purposes so that is going to be one of the contingencies on the subdivision with that recommendation that was approved i'll make a motion that we approve item number five as presented second one out of five have a motion waterman gallagher second and kelly is there any discussion what was that before it looks like it was it wasn't it was an open space that was proposed to be subdivided eventually it actually had a code design in it but when we looked at it and and kind of tried to redesign the code but the straight through like this worked better for the lots it was just the last phase of it the reason why it wasn't developed sooner is because we did have a super compensation or lift station that the city was working on i think that's now been addressed and working on their own parcel so then it sold and was ready to be sucked about it any other discussion hearing none roll call yes no motion carries our last item after speed unit does not require a board motion but it is something we're presenting now 1179 main street which is the infamous old taco bell we do have a tax incentive request

[0:57:36] proposal put forth in front of us for a new community donuts coffee and donut shop there um you'll see the paperwork they've submitted uh they're somewhere around 600 000 improvements proposed on it there's also a rendering in there as to how we're going to do the improvements this will include uh removing the spanish tile putting pair of walls up and and parapet line along the the top painting the building adding a new driftwood in it new windows new landscaping and renovating the inside as well and for pernic also what we will do is once they complete all these we'll have them resubmit to us to show that they actually divided by what they said they were going to do the costs were in line with where their estimate was and then we'll recommend approval for the tax incentive program after that that we just wanted to put it in front of you tonight just to let you know that they will be applying for it and if you see some construction going on over there that's what they're doing and would you say the old building was still taco bell on site yeah we have another big one that we couldn't get on the agenda in time but next meeting you'll have a really big tax incentive are you still not asking for don't they still want to know um obviously it's contingent upon them doing these things to the building but don't they need to know that don't they want some board approval that they would be approved contingent upon this or tonight you just put it on your minutes and they have to come basically you don't approve anything until it's done and under the statute okay so what are and i'll just add to that again uh for the for those that um that commonly want to talk about the failure of the west end business district and senate it's not failing it's working okay uh it all doesn't change overnight uh 30 years of migration from one part of the city to the other it does not all change in in one in one year or two years or three years or

[0:59:39] whatever but you can see that the incentive is working and we're gradually making some progress in our original business district that's right anything else how much did you say was going to be spent on that uh this one has a breakdown of um there are 268 thousand dollars on the remodeling stuff and yeah it's quite a bit of work on it uh the lady has already got the community donuts um obviously here but she wanted to utilize this site she liked it she's been working on it for months with us um and like the mayor said it's there's been an influx of the tax incentive people coming through right now and so we have a big one coming in front of here that's going to take about five buildings um at the next agenda so it's it's working we've eaten a lot of tacos at that place next door uh bottom line i mean like like i've said numerous times is uh what we're waiting on is there's a pending insurance investigation um it's it's uh very frustrating you know that that collapse happened on december 31st of last year and so i've been in touch i've reached out to them i've talked to state farm as the insurer nick has talked to the attorney involved and the bottom line is they're just really they're telling us it's under investigation i don't know if there are problems between their uh insured and them that's what it appears to be but i can't confirm that i don't know all i can tell you is that they're basically telling us nothing so actually nick and i talked about that today uh we're reviewing our next step you know before we condemn it just so you know as and the full board knows when you condemn it that's on us we'll be paying the calls to tear it down we also want to make sure that we give proper notification to all the lien holders everybody else that would be involved they'll have a

[1:01:41] financial interest in the property before we go and condemn it so it's not just as simple as hey go knock this thing down it's dangerous i know it's dangerous it looks bad i hate it i mean whitney and nick can tell you they're tired of hearing me talk about it uh i hate it but uh but we're gonna do what's proven for the city we're not gonna rush out there and do something that could cause us to have costs later in uh with litigation and other things so uh anyway uh i i don't know what to tell you other than that uh we're wanting to to change now but we're not being given the information to make that decision yet but we're on that we're talking about that weekly is there anything else that you want to add there about that no i mean nothing that um the mayor didn't address i mean the attorney um just ending at this point they they're kind of still under investigation and would not take seven months so there's something going on but we're just not privy to that okay any other questions for whitney here okay thank you okay we'll move on uh next on our agenda is our mayor's report uh just a follow-up i know the gentleman is not here we had a gentleman last meeting that came forward and requested a vfw sign on highway 51 uh just a report we're going to contact him individually just to let the board know we have reached out to mdot we're trying to get a sign but uh hopefully they will allow us to do one of the brown special marker signs and we'll put that both on both sides of the road for north and southbound traffic on highway 51 for our local vfw the next thing i want to talk about you know everyone has heard uh is familiar with what our city went through as we talked about earlier this evening about the walmart situation uh don't need to go through all the details uh some things obviously uh that do not need to be discussed in public we're gonna keep the identity of our officers

[1:03:44] private that's very important the only thing i want to say about that is again is just as a city to all the board members to all the residents of the city you should be extremely proud of your first responders as chief moore indicated uh last week in his press press conference there was training for an active shooter event that happened within two weeks of when that happened and i was present i went there and uh listened walked the halls just so i could get a grip on what actually happens so to see that as a training event and then to see it happen in real life uh just it makes you proud of your people because everyone did their job they all worked in unison together everyone was just true professionals in a very very scary a very very tough situation and when i tell you uh the courage of our people and it starts with all of them you know you got you got your uh dispatchers that get that call and and they they do their job they do it perfectly uh you have our fire and ems responders on the scene that are chomping at the bit to get in the building um you know even knowing uh that there's danger in the building and then obviously you have your police uh that are there in three minutes and just uh you know the help that we got from other agencies as well uh some of the horn lake officers were some of the first ones on the scene uh never did they hesitate to help the city of south haven and and you had all the other agencies um you know that they were on site as well so we had great uh great coordination it was just just a real you know terrible moment for our city but you got to be proud of the way our people responded and the last thing i want to say about that is without getting into detail i just want you to know that that your officers uh your south haven officers um one was between shifts uh could have easily ignored that call but chose to be the first one on the scene and so he's a true hero and then the other

[1:05:46] uh you know knowing uh when you're an officer and you know what's already on the radio you know what's already happened there but that doesn't stop at all you continue to charge for it in an extremely dangerous situation uh that's a true hero right there and that's what happened with your southeast police uh last week and then the last thing about that is make no mistake there was intent to do more harm it's sad that that we lost brandon and anthony it's terribly sad but i can assure you that the intent was to do much more damage and your police officers stopped that from happening so we had some true heroic performances so when you get a chance to uh know the identity of those i would just encourage the board to reach out to them and give them a pat on the back and thank them for their bravery and chief moore we appreciate your efforts too you did an outstanding job chief scallions thank you chris shelton uh mercy communications outstanding effort by all okay thank you and then moving forward speaking of which i understand that there's going to be a partial reopening of walmart tomorrow with the fire in the building you know part of it's going to be sectioned off some of the inventory is not you know was damaged so but there's going to be a partial the way i understand it the grocery and pharmacy is going to be open tomorrow and so um i just ask everyone to rally behind thursday okay thank you so thursday there will be a partial reopening i just want to encourage everyone you know let's help walmart's a key business in our city and have been has been for a long time so i just encourage everyone uh to help you know get let's get back on that pony and ride let's go back there and shop there again let's go buy our groceries there it is safe you know it's it's time to support them and so when they have their grand

[1:07:49] opening i'm just encouraging the city you know to get behind them and help them with their reopening to get back to a state of normalcy again and then last thing that i have this evening is um we do have two special meetings that are coming up with a budget workshops uh chris wilson and i have uh prepared after meeting with all the department heads initially we have prepared a balanced budget for you and so we'll lay that before you tomorrow and again just to make sure everybody understands that's in no way suggesting that that it's a final product okay all that we're doing is trying to save the board time to go ahead and help us move forward so we're going to present a balanced budget to you we're prepared to tell you what's in the budget what's not in the budget that may have been requested by department head you'll get to talk to the department heads and hear their priorities as well but i just want you to know that um that we have that that preliminary work is done and i will go move forward with two meetings uh both tomorrow and thursday and we'll do we'll do the same format we'll have each department head come forward we've asked them to limit their presentation to 10 minutes so we have time for questions and answers after that but again if there's something about the budget you are the board of aldermen you are the ultimate deciders on how the money is spent in this city so don't let anything that i've done um i don't want you to misperceive that if there's something you don't like about it tomorrow and thursday is the time to speak okay and i think that's it so we'll move past mayor's report next on the agenda is our citizens agenda we did have mr pirro hit please come forward thank you mayor thank you board i just wanted to request the leniency i have developed several hotels in desoto county this is the first time we got ticketed for having been storage bins on our renovation site that we are renovating the hotel and we are trying to remedy the situation and get rid of those bins as fast as we can it costs us money it doesn't look very good for our guests

[1:09:52] also being part of the hotel requirement for renovations we have to have some storage capacity at the site and my i was ticketed because we did not move those bins and i requested the officer i want some leniency of time where we can finish this job how what what is actually going on what are the beer what are you doing it's furniture light fixtures like mirrors uh headboards everything that goes into our room it's a new scheme that hilton has come up with and we have to take the whole furniture out and put in a new one and it's just a tedious job and you have a running hotel you can only do certain rooms at certain times not work like a 24-hour situation how long has that uh renovation process been going on for five six months now okay when is it for jen would you expect it'll be finished i would say about four or four months four more months that's a pretty lengthy renovation unfortunately it's a lot of this stuff doesn't get manufactured here it all comes from different ports you cannot start the construction until everything is there before you take a room down and it's it's just that situation the economy is so good it's hard to find it but it's hard to find a lot of things that are against us working at the same time which is good for us and unless as you mentioned you know for your own um you know corporate damage and your customers coming there you don't like the look of it and the same reason you don't like it our citizens don't like it either it's a high profile location where the bins are faces i-55 so it's almost like when people are you know coming into the city from the south side they see those or they pass those bins all the time it's so visible that's what the concern is from the citizens and i'm trying to get rid of this as much as possible as fast as possible let's be honest about it i mean if i'm paying very high right for these things and i want to get rid of that and austin would you come forward just tell us like kind of what the process is on what's been done you know from a code enforcement standpoint thus far yes sir well the bins showed up on over a year ago i believe and they said that for a while before anything was done obviously we were getting calls on them

[1:11:54] so we went over there um probably back in march or i can't remember the exact date but uh we were talking to them we were given a timeline of like you know a couple more months whatever the code states that they're you know they can have them but they're they're supposed to come in and get the work permitted and get the storage fence permitted that was never done so since that was never done we we went over there and did an investigation of the violations not only were the bins a big problem but they were also doing work in the parking lot that was causing trash and debris accumulation there was evidence of stormwater violations uh where they were washing their paint down in the storm drains and i got pictures of um and it was just it was unsightly obviously for i mean like the mayor said it's a high profile area so not only are the bins a big concern but uh the trash debris and accumulation which is what he got ticketed on what not only were the bins a problem but the attraction grant accumulation was an issue too and our uh i guess our department stance was we have to come up with a day that these things have to be moved we've been speaking with you ever since they were dropped off you know we were kind of given the run around there's no permits pulled the building department had stopped the work because there was faulty wiring being done and it's my understanding that when we finally put give the guy tickets and put a hard deadline of july 1st on him and we went to court for tickets and the building department shut him down because faulty work was being done that's when he came in and started applying for permits and the necessary paperwork to do the work you know do the things the right way by the city and we do have more help now and there is definitely more manpower being put in this situation and like i said some of this stuff we cannot start with construction till everything is in-house and that's where he said that yes that has some

[1:13:56] principle not there but the work was not going how long have you been in this business many many years yes it's a while i'm assuming and i could be why was there no permits full to begin with like people like also saying wow why was it done after the fact well i did not realize that there was light fixture that had to be rewired i thought they were just getting replaced okay and that's where the problem came and i did not realize it till till the fact was done and then i was told and then i stepped in and i said well the contractor or subcontractor you hire someone yeah yes the contractor that we have so awesome the contractor first but for putting the paint down the drain or yeah uh i mean after the surely they got to have a better time right you know in a situation like that um we didn't see we just assumed it was them that was doing it uh so you know we talked to we talked to them about it but the paint's on the drain i mean you can see i got one of a couple of the pictures in there um i got pictures of the storage bins when we wrote the tickets most of the pictures i took from today are just the work and the trash and debris and accumulation that's still in the parking lot but there's still 22 storage bins over there right now and those 22 storage bins in my opinion i don't think any of them have been taken away or moved i think when we started talking to them about it there was probably a little over 10 maybe 15 and since we asked them to move them they dropped off more so it was my understanding that instead of going you know helping us out or we they started increasing the amount of storage spins that were over there and when that happened with the work combined and the problems that we were having with them we just put our foot down and said hey we got to get these things moved i understand that go ahead i'm sorry well i understand it logistically it is a nightmare

[1:15:58] he you know it takes some money to do the work in the parking lot all that i don't know i mean if the city is okay with him doing the work over there me not you know but i personally don't don't agree with what the type of work that's going on i agree with you austin uh i think that a year is plenty of time from the from the from the time that they bought those things in i am uh interested in a solution is there any way we could uh put the storage units all together in one area and then build something around them with looks yes sir i was recommending to put a fence around it like with the fabric on that so it will not be an eyesore because most of the work is done inside the rooms i mean maybe the guy just watched his brush and not realized that she should not do that well ultimately that's your responsibility uh i realized that your contractor did it and everything or may have done it but ultimately it goes back to you you've got to oversee that you need you need to be doing it anyway it's your hotel you want to oversee what your contractor does make sure that you're getting charged correctly and that the work is is completed properly so we again i understand that this stuff went down the drain from the contractor but in my opinion that falls back to you i agree i'll take the responsibility of that and i'll make sure that he doesn't do that again how many groups have you got done so far for 35 to 40 rooms then you have any more here seven total ropes we have i want to take you to do this we were giving them five rooms a week to ten days to finish and then you will give them get them back and then we will give them five to ten more but now we have decided to give him 10 rooms at a time so he can speed up his building so your estimation is done so another 90 90 rooms so another 10 10 per week so another 9 weeks 10 weeks so and

[1:18:00] like i was saying it's very hard for him to have all the people working at the same time with the hotel running he cannot make any noises till 10 30 in the morning till everybody is gone and then he has to shut off at five so it's very limited to do it uh hours that he works also okay we'll understand too the leniency you're asking for is the storage spots because we want to allow leniency on trash and debris accumulation and that's correct wait is the ticket been issued yes sir so that mean the correct form would be the courts and i think i mean the the board will mean morgan authorized austin to um tell the judge you know this is the city's position but it says a ticket's been issued had to come to a judicial officer at this point the remedy and or punishment well he's been to court we're going to and i wanted to make sure that i don't get another ticket because work has to go on we would have already issued more tickets but i'll just i don't have a i don't know how y'all feel i don't have an issue with it if you can get something built around them get them in one area get it built around them where it looks good where we can't see the bins and everything i don't i don't have an issue with giving you uh the extra two and a half months but again i think a year has been plenty of time so that's on you if you can get that built quick enough and the rest of the board if they agree with me or disagree that would help having some time that i would at least make a lot of improvement in that time i don't know can he build something like a fence around us and close them in i don't know that's a tall i was going to ask the same question that's a tall fence to hide those bins fabric that goes around these fences i think instructions

[1:20:04] you know we've gone this far i mean two and a half months if he can if we just urge him to get it done i mean you know let's just go ahead and fight the bullet and get it done you know it's like you know two and a half months is it you know you know that's your limit you know if we give you that can you make that happen i mean you know and that way you know just just go and get it because it takes you know a week to put a fence up around it you know what i'm saying and that's you know that's drawn away from something else let's just let's just get it over with you know get and then get it back to where it's supposed to be that's october 21st i respectfully disagree with you i think that uh we if if we allow it i i think we should put something up to block the view walmart walmart ran into the same situation when they were doing storage on their site it was down south crest boulevard i'm sure most people in there will have paws sitting down for christmas time and stuff and we said okay look if you want to do storage here we understand it's seasonal you need to place it in a more remote location and going down the main drag so i don't know how bad it would be to move them but it would seem to me that it's blocked by the walmart and the trees on the opposite parking lot of hilton garden versus where it is just dead smack on 55 so is it possible to move them to a more inconspicuous location whatever location you want us to move you know it's always on the north side of you between you and walmart you have that other parking area over there that is a very deep uh pitch there but not about in the actual parking lot like you have over here but it's it's it's blocked from view from 55 there's trees there's another structure there there's actually walmart fence and where they put their stuff now so he would almost completely block it in that location versus the south parking lot where everything's just at planet 55 i'd be open to that addition i mean that just seems like it is

[1:22:23] my concern just knowing what that looks like with a temporary fence it would look i don't know that that helps to look i mean it's going to look like a construction zone even more so but um but what are the gallagher's talking about is if you did whitney's suggestion if you move the uh the containers uh to the other parking lot where they're naturally shielded from the interstate with the trees uh that would be more aesthetically pleasing what do you think he's the general manager okay so uh basically like all the containers are already have stuff in them already so some are like glass and uh like the the stuff of the bathroom they're in the container so moving all the containers to the other side they're not going to fit over there and so what can be containers might be done and if you don't know they're not going to be updated they're new items all new items so it's not trash it's storage yeah hotel right now once we move those out those of us into one container and we have a liquidation they kind of pick that that the dog is out of that container and take that then we put another set of items in there all right so are you saying that what whitney suggested there's not enough room to move there's not enough room to move all those containers over there plus they're just like they're like warehouses they got all their stuff warehousing and stuff and if he moves it it can break everything like all the mirrors and all the stuff they've got in it so they're kind of like stuck with the stuff there that they get through right i mean we're trying to provide a compromise here i understand and you know it's and like even like some of those stuff like the for the bathroom the tub like the tub like especially like all of those are on the property as well so with containers we got to move back there as well and it just wouldn't be enough space i know it's an eyesore bundle it's about

[1:24:26] real estate you want to send somebody on site people within this week what compromise can be done back to us why i mean well i mean we can but i think i think the facts have been laid out and bottom line is it's a violation you know it should have been resolved this conversation should have happened four or five six months ago so we're late in the game already but uh but again the city i know i'm speaking for the board but i think i don't think i know my board wants to be reasonable and come to a solution we're certainly not trying to punish business people in the city we appreciate you being here and it's a it's a an excellent business but it is a violation that's why your code enforcement is there right so we're just trying to come to some type of compromise uh as alderman gallagher said he just wants to cover the look of it it is high profile if you can't move them that's something that you know we're leaving here tonight no better than we were we got here so i don't know if you have any other suggestions on what you can do because of the way that it looks in our city i mean uh we're doing 10 rooms now so i already have it set in the system uh no i would say about pretty much the first of october we should be done with everything so let me ask you so with those those boxes so if each room with let's say is each ten rooms are done will containers slowly be removed from the property as it's going like all the handicaps items are in one container guys so at the end we have like all kings items everything is separated and contained so they wouldn't know exactly where to go to get the items out of the room okay originally that's what we were told originally we were told that as they progressed through the the renovation process the old stuff was going to be packed into the containers and then the company was going to come up and pick the containers up that's what i was asking since we were told that there's been an increase in containers guns left more has come and we're you know and we're like well when when are y'all gonna start moving stuff because if we see movement you know that's good faith to us when you say okay we are doing something but they just brought more in and then we were like well you know right we are

[1:26:28] not bringing any out we're just increasing them so that's when we were like okay well yeah we had to bring two more containers in because of the new items we checked with that just came like refrigerators and box springs but those containers it'll be gone soon are there any that are can be made now um as right now no because we've stopped renovation so right now no why have you stopped renovation because we have to get the permits and everything that wasn't done they're the building department stopped yeah for the level when will we start renovation again absolutely i don't need to start now i talked to james this morning about it i believe he said that they were good to go again but um i hadn't seen anybody when i took pictures today nobody was over there working so i don't know that's i expected people to be over there asap just because of the nature of it but we have the electrician he's already started in coming in during the wiring and we had good weather today but it's supposed to rain the rest this week so soon well i think we can wrap this up i'll make a suggestion for us to wrap it up i mean obviously just so we can know that for the record you're about six months late having this conversation we've been very helpful we've known that but since they've been there so long it is an eyesore it looks bad it's a violation our code enforcement supervisor is doing his job he's done that properly so we'll need board action tonight the board wants to give an extension and hold off on any teacher violations they have the right the board has the right to do that right now the board has a right to tell our credit enforcement supervisor to halt uh enforcing our ordinance for two and a half months variance for the variance of variance i guess what is the ass tonight i mean i understand my ass but you're asking our code enforcement to stop issuing violations for two and a half months that i understand that right i mean yeah i mean in granting a marriage it's a formal application we have watch grant the variance so i don't know we're gonna have to how that works

[1:28:31] yeah ten years i've known the sport i've never granted special permission just you know let's not force the law so i'm not gonna start now um but if you wanna how long will it take to apply i mean they would go if they got it in this week they could get on a september hearing but i mean that's that's another 30 day delay unless you want us to expedite it we can try to get it to the next alderman meeting but i said like i said we have to we have to decide where the hardship's going to be on it um and how do we go back six months and retroactively give that hardship because usually variance has items that you have to make like it's an irregular shape lot there's something that another person that same zone has been has done that has now allowed them not to do it which could be an argument in the future against somebody else but i don't know where the hardship would be let me ask this if the have i give a permit for the storage bins is that a violation at that point is there a violation before it's going to be a violation on where they're located how many are there and they're not screened appropriately if they got compliance with that yeah if we scream if they screen them will they be in violation well yeah the storage building uh code doesn't say anything about screening them in you know or it doesn't allow for that and in my opinion i don't know if that would be a bigger isolator i mean you know it would certainly probably contain a lot of the trash and debris on their site maybe but but i don't know that that would really help especially from the view from the interstate it's looking down on him and as you pass by it is an eyesore so i think it would help the passer buyers in the mall uh but they're i mean a big fence and i don't know what it's gonna look like or a big fence and maybe a big sign that says please pardon us while we're finishing construction but it says temporary buildings for construction purposes are permanent in any district as necessary buildings during the time construction the progress permits shall be issued for not

[1:30:32] over one year since they came over you know they have to get a permanent those kids usually are temporary construction trailers that have water and electricity and all that these are going to be considered more like pot storage accessories and people do get temporary construction trailers for electric job sites and those are primitive temporary buildings on construction sites very good this is more kind of storage building yeah the thirteen thirteen eight yeah you can all see districts storage buildings should not allow for persistence or portable storage units may not be utilized for permanent storage in any district so they're exceeding the 40 of the square footage of the primary structure we have three acre sites on those the hotel is on three acres code probably should have uh more details added in there but we're basically going off of the permanent storage or the fact that you know they've been there over a year or coming up on a year there's well it was taken away they were more added we just got the containers of starting january i don't have pictures to disprove them but i believe it has been longer than that okay i guess what i'm asking is what's the ass tonight what can the board do tonight the abortion the way i read this just reading this is um and still not be violating your ordinance support jesus they could as it relates solely to the storage buildings not to the debris as austin noted in the storm water issues they could note that it was brought to their attention that they will be removed the sports buildings will be removed in two and a half months thereby not they're not they're not cleared to the owners not considered permanent in the event they are not moving in two and a half months or october 21st i think it's what you said well that's two and a half months but occur yeah today the board will then deem it

[1:32:34] permanent in this situation in this context between the permanent um storage that is then applicable that will then be in violation of section 13 13a of the city subject to the bill defense country so my issue right here is that we're asking for forgiveness and permission at the same time of knowingly breaking one of our ordinances we do have a permit now so it's a renovation under construction basically situation we're going to have this problem again i mean with you know hotels need to be improved you know in the future so i guess we need to probably figure out what else is in it well here's the deal but now i mean if it's if it's from hilton hilton needs to get with us and figure out what they're going to do because we're not going to have 20 30 mini storage pods sitting on fire like this well i mean let's talk about jordans i'm sure i'm sure somebody asked me if that's a long one to improve those things well that's why i asked earlier about the why was it not you know you've been you said you have five hotels you've been in the business a long time why was it you know surely i was assuming that you knew the process the people that i engaged to get the stuff i guess they made a mistake and not brought everything together so that's why we have to store it not to start the work we cannot discontinue the renovation renting the rooms are you recognizing any of your other hotels right now currently yes did they make you get branded in fact i took pictures of hotels in bartlett germantown they're not us i understand but everybody had to have renovation containers to keep the hotel operating and still right over there yeah you have one at all right yes enforcement officers up there aren't enforced they're asking us and we have the same situation over there that there's only so much we can do but yeah let me ask you this uh mr pure head this is something else i'm just thinking about as i'm listening to everyone obviously the items you know that furnish

[1:34:35] the uh hotel rooms have to be shipped there initially like when you open a new hotel you have to have beds and furniture in the rooms uh dresser drawers and and uh you know pictures of the wall lamps whatever else mirrors that's all shipped there when you put it there well i i guess what i'm wondering is why if there's a way to transport when it's new it has to come from the manufacturer to get to your hotel why couldn't you pack it up and move it off location that way it's not a nuisance to anybody and then you're not on the timeline this just never happened before and we always renovated these hotels with the container with the bins like we're doing now but you you said when you first spoke that it's never been taken this long because of temporary labor situations and that kind of thing that's unfortunate part right now that we are going through is that people that i hired have not been able to produce fast enough at the same time we are running into summer we could not give them more rooms yeah and the stuff is all coming from china sometimes it doesn't come on time and tariff is going on it was too much of a chaos this time otherwise it never had so much situation before i just i mean of course the board board sets or changes the ordinance but i just know from like listening to citizens and what as a citizen myself what i would say is it's uh it's aesthetically very very pleasing it's not a good thing i mean we know that businesses have to do renovations at times but it just that's a long time that's a long time to have that many storage bins out there that's the purpose of the ordinance whoever wrote the ordinance they had a goal at that time to stop you know this type of thing from uh having that negative impact on the city this summer is over i think and as you go along you get speed built up i think you'll see a lot more movement now okay well if uh nick what you're saying it could be considered permanent instead of temporary maybe well no tonight based on the um i want to say testimony based on the discussion um it is they are uh claiming that the hilton garden is claiming they're not permanent and they'll be removed by

[1:36:37] a certain date 1313a says you may not use portable storage units for permanent storage so the board wants to save the night based on our discussion that the um as representative tonight hilton gardens and representatives that um the storage units are not being they're not permanent and shall be removed by october 31st whatever 2019 that they're not being considered permanent uh at that point they will be considered permanent i think that gives them that gives an option to still saving plots with your ordinance so you're not going outside your ordinance whatsoever but you're also giving them a little bit of time to do it so that's what they're going to do but it also then allows you on number one to then come back and have that in your back pocket saying it's permanent and allows code to issue tickets for a permanent storage unit at that point to keep in mind as noted this would not apply to any debris not a flight any stormwater just apply solely to the storage units not any other violation out there let's that's that would be my recommendation we've got other city business to take care of that move on so i'd ask for a motion to do that to allow that to october the 21st at the minutes or whoever makes a motion i'm asking you to do it that way you put a timeline you know exactly what he said okay we have a motion bottom and hoots is our second i'll second it second part of the floor is there any discussion the only other thing i would say is that's just for the for the storage units all the cleanup and all that i'll tell a ticket to ticket you all day long also to get you all day long fix it yeah we're gonna do that yeah so you're gonna take care of that problem tomorrow right yeah absolutely okay and then you've had discussion with your contractors about pain those types of violence okay is there any other discussion and after the 21st we're taking them again it's permanent at that point thank you okay okay hearing no other discussion uh roll yes

[1:38:40] okay that motion carries okay is there anyone else in the audience would like to speak on the citizens agenda i don't see anyone uh we're gonna move on uh next is our personnel document mr mayor i move that we approve the personnel documents presented thank got you baller and brooks second volume and kelly is there any discussion mary known roll call yes yes that motion carries next on the agenda is the city attorney's legal update um real quick just entering the oath of office uh for deputy court personnel um uh nicoler i can't see second item is authorization for desoto county electric to install um a box for the um uh stoplight or the live intersection at 55 and goodman road um the amount is 38 thousand 299 dollars and 14 cents it is on sole source actual box yeah it's on state contract uh the box was hit by a driver so insurance is now trying to recover the money but we need to go ahead and replace it so the lights work at the meantime correctly at that intersection so that thirty eight thousand nine nine dollars and fourteen cents will include the cost of the box and the uh ten thousand dollars for the set of accounting electives to put it in it is a professional service in my opinion so we can't do it with them uh the box like i said is on state contract would be coming from temple uh in an entity called temple and that's who is used by m-dot as an m-dot light so tonight authorization for that um and let bradley wallace take the life so associated with that repair because it needs to be done because right now it's just temporary box uh and like i said insurance is trying to recover the money but in the meantime we need to fix it second we have a motion by gallagher second ball from florence is there any

[1:40:42] discussion we'll get the money back yes that comes to us any other discussion none all favor say aye aye any opposed say no i was having motion carries because of the teacher next sunday jen is our utility bill adjustment document mr mayor i mean we accept the utility bill kelly is there any discussion hearing none roll call yes yes yes yes yes that motion carries next on the agenda are our claims dockets is there a motion to prove docket one mr mayor i believe we approved docker number one two million five hundred and seventeen thousand three hundred thirty six dollars and sixty five cents to include demand checks we got a motion bellarming brooks second mother mckelly sorry discussion on docket one hearing nine roll call yes no motion carries now is there a motion to prove doctor 2 smear i mean we proved dr number 2 in the amount of 314 000 13.9 cents as presented second home doctor two we have a motion bro second monitor gallagher is there any discussion hearing none roll call yes you carries okay is there a motion to approve doctor three mr marine booth we proved dr three in amount of one thousand one hundred fifty three dollars and seventy seven cents as presented thank you we have a motion ballroom brooks second is there any discussion on doctor iii hearing none roll call out

[1:42:47] yes kelly yes yes that was she carries next on the agendas um to determine the need for executive session i'll make that motion a second motion modern mcgallagher second volleyball wheeler all in favor say all right any opposed say no i just have motion carries the need this evening is claims uh plans location against the southland police department public works and parks and then personnel personnel in general related to general compensation and then economic development within the city and then a potential sale of city property is there a motion to declare executive session second we have most from alderman kelly second ballroom in flores all in favor say uh any posts they know i was having motion carries the mayor board will now under executive sessions is

Captured 2026-07-26 · source: youtube.com/watch?v=giOXWQ2k0FM