04/04/2017

[0:00:03] welcome everyone i'm now calling this meeting to order please stand with us we'll be led in prayer by ottoman gallagher please remain standing after that we'll be led in the pledge of allegiance by alderman ferguson heavenly father lord we thank you for the beautiful day that you've given us lord lord we pray for your wisdom and everything that we say and think and do lord i pray that we would always strive to run after your heart lord and not the hearts of men lord we ask you to bless our meeting tonight in your name and pray amen and to the republic for which it stands one nation under god indivisible with liberty first on the agenda this evening is the approval of minutes for the march 21 2017 meeting mayor move we approve the minutes of the regular meeting of march 21st 2017 within the additions deletion to our corrections second we have a motion by arnold payne second ballerman kelly is there any discussion hearing none roll call otterman kelly yes letterman hill yes yes okay and that motion carries all right next on our agenda is the swearing in for our election commissioners um can we go one at a time okay um would someone give me a motion please uh for the resolution to appoint the election commission motion made baltimore gallagher second album in hell was there any discussion hearing none roll call alderman kelly yes okay that motion carries so i'm gonna if

[0:02:11] you will gentlemen please meet me in the front mr mike hammond sandra wade mabry uh danny thomas lee blair and samuel williams if y'all meet me in front we'll do do the square again all as a group what do we need and search your next say your name and repeat after me i in your name do solemnly swear that i will faithfully support the constitution of the united states and i will faithfully support the constitution of the united states and the constitution of the state of mississippi and the constitution of the state of mississippi and avoid the laws thereof that i'm not disqualified and i'm not disqualified from holding the office of election commissioner from calling the office of election commission and that i will faithfully discharge the duties and i will faithfully discharge the duties of the office upon which i'm about to enter the office upon which i'm about to enter so help me god so let me go congratulations thank you okay okay thank you to all the election

[0:04:25] commissioners before you leave would you stop um we have a copy of the oath that needs to be signed so before you leave if you will come to the front desk on the right and see uh miss christy faulkner and you can sign your copy of the of the police okay next on our agenda this evening is a resolution for budget amendment mr chris wilson mayor board this is the best amendment that it will bring forward to fy 17 funds that were obligated and 16 for the purchase of equipment for the new police vehicles i'll make that motion let's hack it we have a motion monitor in florida second of all in ferguson is there any discussion on the agenda's fy 16 audit presentation and um we got this our argument was submitted um after the agenda was submitted so we added this item um i've emailed you copies of the uh audit actually about you two copies auditors came back with a minor revision today um the keynotes and then digging into the meetup it will have eddie come up and uh get into the actual numbers of the financials but however again we're pleased to report no material weaknesses no significant deficiencies and no compliance issues throughout the throughout the document i've provided you with a four-year breakdown of our financial reports for your records also solid report good reports city continues to move in the right direction financially with the uh the state of our financial documents um

[0:06:28] it is important to note and i did an emails to you that um industry standard is around 190 days people will say reports show that if you get your financials done within 190 days after the end of your fiscal year that's a well-managed organization the state average for all of our states united states is 191 days your documents are prepared within 180 days of completion of the final fmi which is again a testament to the work of edie and pursuit department heads again with the compliance issues the auditors came in spent a great deal of time in parks and in court which makes sense because that's where a lot of cash transactions take place and again with no non-compliance issues in those areas right any area for that so uh was that if you'll come up and again the document has been emailed it has been emailed to the state auditor's office is on file with city clerk and all other regulatory agencies and once again we have submitted it to gfoa for consideration for the excellence of a financial reporting award oh and yes you will have to um make a motion to it obviously to adopt the actual like chris said we had our audit came back we had a clean opinion we had no material weaknesses no significant deficiencies and no non-compliance issues that were material to the financial statements our net position was 56 million dollars which was an increase from prior year we had of course you all know and i'm sure everyone else does but lots of projects going on around the city so our infrastructure was really beefed up this year our fund balance was 6.7 million dollars which was which is in line with our fund balance policy so that's something that we should be proud of we've been trying to get there for a few years and we're there debt decreased by 6.3 million dollars 6.9 percent and we also um in prior audit we had to implement gas v68 which has to do

[0:08:31] with pers um and the city's portion of the net pension liability this year was 55 million a little more than 55 million dollars and our pension expense was 6.9 million dollars which was about a little more than one and a half million dollars more than the previous year so you'll see our general fund expenses going up more this year than they were last year and you're probably going to continue to see that increase over the next couple of years but um other than that do you have any questions and but that's about it thank you chris and the finance and accounting staff for the work they do for this turning them on in less than 180 days the financial statements is i have quite an achievement so thank you very much i did have one question what was the change in net net position um it was a little more than five million dollars okay so in the last um the last four years at princess uh improving our net financial position 15 it was 10 last year puts a set of net financial position change of 15 million dollars just in four years i don't know the number from last year it was 10.3 through the first three years so then uh adding this year to it puts us at improving the financial position of the city 15 million dollars also taking the unassigned fund balance which to all of us non-accountants in the room uh what that means is your reserve that's what's left over that's your savings account that's there for emergencies uh and two at the end of 2012 that was 2.4 million now it's up to 6.7 million just in four years so that's that's an outstanding thing uh the reference that edie made just to have the 12 of our general fund expenditures in the reserve we accomplished that two years ago that's about 4.9 million so now we're 1.8 million ahead of that 12 percent goal so we've we've come a long way financially for the city

[0:10:34] i'd also like to commend eddie and chris uh for all the job done uh it's outstanding we've had uh the last four audits that this group has been a part of uh all of them are some of the cleanest audits in the history of the city and y'all may remember a while back we discussed the 2015 audit edi was awarded the government finance officers award for excellence in financial reporting which is only given to the top five percent of municipalities and governmental entities in the united states so we had a job to do in 2013 our number one job was to restore trust in the city uh people were concerned about the financial aspects of the city and i'm here to report to you that we've accomplished that mission and i would like to thank edie and all the uh the other personnel with our finance administration department that helped with that absolutely did we submit again [Applause] mr mayor i will make the motion to accept the audience we have a motion in florida second baltimore ferguson is there any discussion yes okay and that motion carries all right next on the agenda resolution for a sanitation assessment mr nick manley this is the resolution to allow for the assessment for unpaid fees i'll make that motion one second we have a motion model in florida second by alderman gallagher is there any discussion hearing none me kelly yes yes yes i'm sorry no motion carries

[0:12:36] okay next one is jenna's resolution for the donation of the arena to the state of mississippi's department of rehabilitation services for may 16 2017. yeah the next two are just donations to the mississippi mississippi which is not a private entity so it's you can donate under the current laws and the next one would just be your resolution for the something chamber or the snowden house you could do do both resolutions under one motion if you want to make a motion for both and do it that way if you want to schreiner i'll make the motion that we donate the arena to the state of mississippi department of rehabilitation services as well as donating the stone house to the chamber of commerce second we have a motion by alderman payne second honorable kelly is there any discussion gary nunn roll call alderman kelly yes yes okay that motion carries next on the agenda is the resolution to clean private property mr moon we make a we i i move with information about the resolution that clean proper property is presented on the stage are there any addresses okay next on the agenda is our planning agenda miss whitney cook all right yes sir our first application is a request to subdivide um a lot in the dixieland subdivision this will be a second revision it is a 2.72 acre lot they want to subdivide it into two separate lots this is on the east side of davis road north east corner of dixieland drive essentially uh it's one large lot

[0:14:40] there's an existing house on the property the property owner wants to further subdivide it it will comply with low density and the property owner's association requires it to be one lot or more it will comply with that but she wants to subdivide it sell it a lot i was voted unanimously in favor by the planning commission there are no road improvements or infrastructure improvements required for it so we're asking for approval i'll make that motion second motion by alderman gallagher second bottom and hail is there any discussion is it residential anger yes it's just right it's straight arc any other discussion hearing none roll call kelly yes yes okay that motion carries on item one item number two we have a request deceptive 3.19 acres on the northeast corner of church road and elmore road this application is in a planned commercial area and the applicant is requesting to do two commercial lots and a common open space actually on the hard corner right there a lot one will be 1.25 acres lot 2 will be 1.63 acres as you can see by the design they have designated one little small area of lot one to come down and hit church road primarily for access we did ask them to change that and just put a legal ingress egress there as a shared component between the two lots for access the common open space at the hard corner is there for detention to combine the water runoff for both of those sites um we haven't determined at this point of that will be a wet or dry pond but that will be incorporated into the site

[0:16:44] there's no site plan there's no design review component to it right now that will come back in front of the sport once we determine what it will be uh but otherwise and that is one that one change that was agreed upon there are no road improvements the right of ways have all been dedicated and improved on both those roads so we asked for approval i will make that motion to approve item number two second we have a motion bottom in florida second ballroom in pain is there any discussion did they accept that they agreed to the yes everything was agreed on they just basically wanted to make sure that lot one didn't have to that had direct access to church road uh one of our stipulations is that you're at least 250 feet from the center of the right-of-way at that intersecting point and that that was achieved with where they've pushed it back to and they've agreed to the ingredient restaurant are they gonna have an ingress express on elmore uh they won't need that there no i mean they've got direct access to it along their entire frontage so that's good so they're increase is going to be just beside the pond here it will be they will be half on what we've asked and do normally you have a 50-foot shared access point depending on the use it'll either be a 36-foot wide or 24-foot wide apron depending on what's on that property we'll determine that in the site plan but you'll do half on each lot so it'll either be you know 18 feet on one side or the other or 12 foot on each side but it'll be shared onto both properties any other discussion on item two hearing none roll call kelly yes yes yes yes yes okay that motion carries item number three we have a request for lakes of nicholas section k which is on the north side of starlanding road west of getwell this section is 6.72 acres it's designated for medium to low

[0:18:47] density residential the lots which were approved in the overall pud have minimum lot sizes ranging from 8 100 square feet to 11 475 square feet it does comply with a thousand square foot minimum in this area the heated square footage was approved originally in 2000 at 1700 square feet the developer is building out much larger than the minimum allowed there was some concern with the police in 911 dispatch with enclave drive having a east west north south breaking line they were nervous about dispatching we did meet with 911 services uh chris shelton and with chief pearl and we have worked at a system where we were going to have a splitting point on the name change so between lots 319 and 320 on the south side and lots 311 and 312 on the north side we will be um splitting ontake drive east and enclave drive west that will help dispatch so that we don't have any complications when there's a call out there otherwise it was compliant with the puedtex that was originally approved and we recommend approval with those changes second we have a motion ballerina gallagher second volume in flores is there any discussion yes yes yes okay that motion carries on three item number four we have a subdivision approval for the brambles subdivision section d which is going to be on the east side of getwell road between church road and college road this space will include 6.97 acres and it is considered medium to low density residential space consists of 23 lots ranging in size from 0.27 acres to 0.54 acres it has an extension of existing street and

[0:20:49] the addition of a new street both stuffed out for future development master plan with the heated square footage for this area is 2000 the applicant has shown a medium a minimum heated square footage plan of 2100 additionally the page shows a 15-foot no-build zone along the entire length of the area that is adjacent to pinehurst subdivision which would affect lots 92 through 97. there are not common open spaces associated with the space of the subdivision we do have some name change issues on this um vineyard drive again like enclave we already have a vineyard drive south who have been your drive west they have proposed vineyard drive east 9-1-1 police don't like that dispatch becomes a nightmare so we've asked them to revise that name so we're looking into that we've also asked them to identify the no build zone and define that on the plat so that anybody buying those lots is agreeing to that in their disclosure statements um and there was some minimum square footages on the lot shown on the south side which were 98 through 104 that were just under the minimum square footages so we've asked them to lose one of those lots and increase all of those minimum lot width to comply with the minimum square footages they have made those changes and we will address those before we record the plot otherwise we recommend approval mr mary i'll recommend make a motion to for approval for right number four second we have a motion bottom in florence second by alderman kelly is there any discussion don't make that motion contingent upon to change yes yeah [Music] is [Music] yes

[0:22:51] okay that motion carries on four last one we have an application for the bramble subdivision section e same location but this one is actually the furthest south this will be adjacent to college road 17 lots 7.7.0 acres these are the smaller of the lots they're 9 000 square foot minimums with a 1700 square foot heated square footage they're proposing to build those out larger around 18 square feet one street bramblewood drive it's a carryover from an existing step out we are asking that college road broadway dedication be added into this additionally as with any type of overall master plan design we need the perimeter fencing to be identified if you go down getwell road they have a big stone wall down getaway road for this one and a landscape design with a common open space we have given the applicant the option to either carry on that stonewall and obviously put the landscape in or we have given him the option to put the treated wood with stone columns in between every 80 feet additionally with the landscaping with the homeowners association maintenance on that he has agreed to that otherwise that was the only stipulations he is compliant with the minimum square footages and the middle unlock type is on that one and the street names were fine per 9-1-1 so we're recommending approval with those changes to the fence line mr may i recommend approval for item number five contingent upon them accepting the changes upon the class of council second we have a motion model in florida second modern and pain is there any discussion on item five hearing none roll call kelly yes yes nick would you help the situation that

[0:24:55] we have with the library which would you help would you explain that just briefly yeah and uh and address the board of what action needs to occur holy appointment right oh yeah i was gonna do an attorney report i'll do it real quick last last year we've approved the mou our interlocal agreement with the county for the library appointees one of those uh the appointees were all staggered your one year appointee two year employee three-year appointee the one-year appointee has expired so tonight we just need a motion to reappoint the one-year appointee to that library board for um jan i'm going to butcher this i'll do my best fabin still uh for a three-year appointment so i'll practice that one second we'll spell it correctly i don't know if i'm saying it correctly or not but it'll be still correct there's no pronunciation when you're reading a minute so we should be okay have motion bomber flora second baller in ferguson is there any discussion perignon roll call alderman kelly yes yes okay that motion carries next on our agenda is our mayor's report just a couple quick things i want to update everyone on um we all know that there was a lengthy discussion for many months about the penny for parks restaurant tourism tax i need to let everyone know that that as the state legislative session ended last week it was finally removed from the calendar there had been a motion to reconsider as it was previously declined and that never came to fruition so just to clarify for everyone the restaurant tourism tax revenue has officially died so on june 30th we will no longer be collecting any one percent tax on the restaurants in our city

[0:27:01] i hear a lot of misinformation that's still in the community that's why i'm speaking about it tonight i can assure you i'm tired of talking about it but i do want to let you know that there will be not be a vote the board of aldermen uh prepared a resolution on march the 10th to request that the citizens of south may even be able to vote again so earlier in the year we had requested an extension and we also gave a resolution requesting a vote for the citizens since there's some out there that requested that there be another vote so i just want to clarify everyone understands that this board did ask for another vote and uh that was turned down as well by the state house of representatives so it fell in the house and i'm just going to leave it right there tonight i want to update you on street improvement as the weather has gotten conducive for asphalt we have started our street improvement schedule for this year we are basically completing rasco road between airways and sweeney uh you know that road is it has been in horrendous condition got schools right there uh that has been uh it does have new asphalt on it now and um i updated you previously on another board meeting about some of the havoc that the weather in january caused on some of the streets and our new subdivisions to make a real long story short when the housing recession occurred in 2007 and eight we had many sudden visions in our city that never had their final layer of asphalt so we've been playing catch-up there's been a lot of work a lot of money spent to try to catch up and solve those problems we did have one that we had not gotten to that had to be moved up the priority list in 2017 because the road basically was no road it was on it was as bad as almost a gravel road and that is the area at cherry tree park and so we moved that up the priority list just because of the horrific condition the road was in also because their homes being built there that with the improved housing market had potential to sell so we felt like we

[0:29:04] were studying growth in that subdivision by not having those streets done so we moved it up to priority list that is actually being done this week as well and that's at cherry tree park there's probably about seven five to seven streets in there that have that needed attention i tell you all that to let you know that we already had a schedule and after that emergency we had to move that up the list so what that means is the streets that were already on the 2017 schedule based on a million dollar budget annually we've exhausted that we're out of money so the other streets that are there for us to continue on completing the schedule for 2017 we're going to have to have a budget amendment and move 400 down may not need quite that much but um recommendation is 400 000 so not asking you to do that tonight we do need to move quickly um we need to let the asphalt contractors know what we're going to do if we're not going to do these streets i need to let them know uh if we are going to move the 400 000 i need to know that uh pretty soon as well so we can go and give them directions after they finish the ones they're working on they'll move straight to those um if they have approval from this board so i would suggest um is the 18th soon enough dan to know or should we do a special meeting before that no we can make it okay so on the 18th um i will add that to the agenda we're going to be requesting a 400 000 budget amendment to complete our streets on the 2017 street improvement schedule i'll be available for any questions between now and then and uh but just want to give you another heads up that uh that we because of the weather problems we are out of money in that budget line that's all i have this evening next on our agenda is our citizens agenda we did not have anyone that requested to speak on the citizens agenda and then next our agenda after that is our personnel docket

[0:31:08] mr mayor we approve the personnel daca that's presented on the stage have a motion pain second alderman kelly is there any discussion hearing none roll call kelly yes yes okay and that motion carries next on agenda is our city attorney's legal update hmm uh you know liam's out tonight but one of the things on the attorney report tonight is a uh resolution of the mayor and board city south haven to amend the city is not having code of ordinance title five chapter four it's the general sprinkler requirement this ordinance will allow uh to correct an inconsistency between the building code and the fire code to make it where if you have a building the you know you can't have it has to be 5 000 square foot heated resident residence board to the sprinkler to apply that'll make it consistent with the building code as opposed to just being 5000 gross so gas actually heated before that that will be enforced under sprinkler ordinance so it's an inconsistency between the building code and the sprinkler code and so tonight was going to correct that inconsistency between the two make it effective immediately so it wouldn't be inconsistent in order to do that you have to have an unanimous vote to all members of the board and so i was able to talk to autumn brooks this

[0:33:10] afternoon in early late last week to import him the situation obviously he couldn't be here but was wanting to make him aware so he could vote on that tonight so it could be that inconsistency could be corrected immediately as opposed to waiting 30 days as you do for normal mortgages mr mayor i'd like to make a motion that we amend the city of southampton ordinances and regarding the 5 000 square feet you can just read uh make a motion they're approved amen to see yourself having code of ordinances title 5 chapter 4 section 576 84c general speaker sprinkler requirements second we have a motion bottom in ferguson and a second involvement flores is there any discussion yes yes okay that motion carries thank you and that one more item uh i just talked with andrew about this afternoon we are in the process of getting a renting or releasing a trailer for the i think it's the greenbrook precinct is that correct for the election the primary election and the uh in ward 3 for the primary election and the general election the uh the trailer um had we have two quotes the low quote was from a company called mod space it was an amount of twenty seven hundred dollars uh but that we also get a ramp for that as well um so tonight and so i looked at the contract with myspace there's a couple of items that um we can't agree to under contract

[0:35:14] however we are giving them letting them know that we that we can't agree to these items we need to go ahead and move forward tonight so we can make sure the trailers are in place for the election so tonight just needed authorization to approve the contract with mod space and allow the leasing of the trailer in the mountain to exceed five thousand dollars and in the event we can't uh approve it with them go with the next bidder of who was the next winner william scotsman um they did pair that we could go to i think their bid was 50 a little over 5200 so tonight just authorization to approve the lease you know not to see 5 000 with mod space in an event that that's not content that's not approved by mod myspace we would then go to the next bitter um william scotsman um the reason we're doing this way tonight is we have to get these lined up before the primary election so i know it's a small amount of money it's not a huge issue but we want to get this squared away so we can move forward with it so move second we have a motion model in florida second ballroom in pain is there any discussion next on our agenda is our claims doctor mr mayor move we approved the claim socket in the amount of 1 million 653 245 dollars in two cents including demand tax you have a motion baller in pain second volume in ferguson is there any discussion very known roll caller kelly yes conor mchale yes okay and that motion carries

[0:37:17] next on our agenda is a motion to determine the need for executive session i'm not aware that there is a need at all so do we need that okay okay is there a motion to adjourn the meeting we have a motion by flores second ballroom and hale all in favor say aye aye all opposed say no eyes have it motion carries this meeting is now adjourned tomorrow second

Captured 2026-07-26 · source: youtube.com/watch?v=j0ar-4x4xts